Business Manager - NE District, UGA Extension

Position Information

Classification Title Business Operations Professional FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position is based on the main UGA Campus in Athens, GA in the Northeast District Extension Office. It is responsible for the fiscal management of the Northeast District's operations including budget planning for both UGA and County funds, accounting, and human resources administration and oversight. The Business Manager functions with a high degree of autonomy involving independent judgment and is highly competent and skilled in the understanding of fiscal and administrative requirements for ongoing effective County Extension operations. This position serves as the sole fiscal resource in each assigned geographic District for County Extension Coordinators, the Associate Dean for Extension, and the CAES Business Office.

http://extension.uga.edu/about/districts-facilities-and-centers/northeast-district.html

Knowledge, Skills, Abilities and/or Competencies

• Excel skills and general accounting knowledge

• Proficiency in all Microsoft Suite applications including Outlook

• Proficiency in QuickBooks

• Ability to learn UGA policies and procedures and financial systems while at the same time learning and understanding business process development to support the transition to new financial systems

• Ability to develop and manage numerous and complex budgets and strategic planning with the District Director or other Extension leadership

• Ability to effectively communicate in person, telephone, and email to a wide constituency group and able to work in a team environment

• Strong organizational and troubleshooting skills; ability to work independently and able to adapt to change

• Ability to communicate effectively via telephone, email, and in person to varied stakeholders

• Ability to utilize computer technology for all applications in a manner that meets performance expectations

• Ability to remember, organize, and consistently focus on a large amount of detail and come to appropriate conclusions

Physical Demands

• Long periods of time working at a computer.

• Lift and carry up to 15 pounds, both assisted and unassisted.

• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Business and Finance:

• Serves as primary person responsible for management and oversight of all financial activities of the Extension District including, but not limited to, assisting in the development of budgets, preparation of Pending Awards, position management, and purchasing approvals and support (including p-card). Develops monthly and annual statements of funds and reviews accounts.

• Manages county contracts for 40 counties (including Boards of Education and Boards of Commissions). Ensures County Memoranda of Understanding (MOU) are up to date, facilitates resolution of county budget issues, activates county salary increases through UGA payroll systems, reviews monthly county financial reports and QuickBooks summaries to ensure compliance with county operations fund policies. Resolves issues as necessary with general consultation with District Extension Director.

• Reviews status reports and monthly reconciliation reports and prepares budget amendments to transfer funds between accounts as needed, may support tax filing issues as necessary.

• Ensures accurate allocation and accounting of contracts and grants. Reviews and tracks expenditures for all Federal and State accounts.

• Supports and provides oversight for compliance with all UGA accounting processes, including fiduciary best-practices in county operations accounts and cash management.

• Provides first level approvals for travel expense statements and check requests for all District employees, both UGA and county paid employees.

• Effectively utilizes emerging technology to support District efficiencies.

• Represents the District Office through the preparation of reports and/or attendance at UGA or county meetings as necessary.

• Other responsibilities within the purpose and scope of this role.

Percentage of time 50 Duties/Responsibilities

Human Resource Administration:

• Processes personnel actions for all District employees to hire, adjust accounts, or separate in the budget systems in an accurate and timely manner. This includes UGA Public Service Faculty, staff, county-shared funded employees, grant funded employees, and other temporary or part-time employees.

• Oversees and approves time records, leave requests, FMLA, LWOP, etc. ensuring payroll is accurate including the processing of personnel actions for inactive employees, running payroll (OneUSG Connect) reports, and providing guidance and training to supervisors and employees.

Percentage of time 40 Duties/Responsibilities

Administration:

• Prepares regular and ad hoc reports for the District Director, County Operations Director, Associate Dean for Extension, and/or CAES Business Office.

• Develops, improves, and documents workflows and processes related to the duties of this position especially in support of new technology implementation.

• Supervises District Office Administrative Assistant/Associate including hiring, time management, and performance assessments.

• Manages daily operations and resources of the District Office including purchasing and controlling office supplies, software licenses, etc.

• Develops and maintains a positive professional relationship with internal and external stakeholders including UGA staff and faculty, county and Board of Education finance representatives, and other officials.

• Demonstrates competency in financial affairs and understanding of the strategic role Extension holds in county operations and availability of funding sources.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Denise Everson Recruitment Contact Email deverson@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• This position is located in the Athens-Clarke County Georgia area. Are you willing to work at this location?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume/CV
• List of References with Contact Information

Optional Documents

• Cover Letter

• Unofficial Transcripts

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.