Business Manager

Posting Number:S13220P Working Title:Business Manager Department:UGA Police Department About the University of Georgia:Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

College/Unit/Department website:www.police.uga.edu/careers Posting Type:Internal (PEP) Retirement Plan:TRS or ORP Employment Type:Employee Benefits Eligibility:Benefits Eligible Full/Part time:Full Time Additional Schedule Information:Typical hours for this position will be Monday- Friday 8am- 5pm. Some night and/or weekend work may be required in order to meet the needs of the organization. Advertised Salary:$65,000 or Commensurate with Experience Posting Date:02/07/2025 Open until filled:No Closing Date:02/21/2025 Proposed Starting Date:04/01/2025 Special Instructions to Applicants:Please note that this position is only available to current UGA employees.

Thanks so much Location of Vacancy:Athens Area EEO Policy Statement:The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrwebuga.edu). USG Core Values Statement:The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653. Classification Title:Finance/Budget Professional FLSA:Exempt FTE:1.00 Minimum Qualifications:Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications: Minimum of two years financial experience at UGA Experience in managing revenue accounts Excellent written and oral communication skills Position Summary:The Business Manager for University of Georgia Police Department is a position responsible for oversight of daily fiscal and business affairs for the department. Responsibilities includes processing of daily business operations; managing external client relations and OneSource business profiles; assisting with grant processing and application; providing guidance and oversight for departmental inventory and annual audit; creating travel authorizations and expense reports for departmental employees; and reconciling and managing departmental chartstrings by maintaining internal accounting systems.

Knowledge, Skills, Abilities and/or Competencies: Functional working knowledge of Microsoft Excel, Microsoft Access, and OneSource Financial Management System. Excellent communication skills necessary to maintain positive working relationships with both internal and external clients.

Working knowledge of UGA inventory procedures to include request for and issuance of property control tags (preferred). Ability to work with diverse groups at UGA and act with autonomy while serving the mission of UGA and the police department. Act in an independent manner with the utmost level of honesty and transparency. Exercise critical thinking skills to look at alternative solutions and business practices to make police department operations more efficient.

Willingness to be flexible with work schedule and accept a variety of roles within the organization as required to maintain efficient operations. Physical Demands:This position involves traditional office based work, which requires extended periods of time seated and working at a computer. Is driving a responsibility of this position?:Yes Is this a Position of Trust?:Yes Does this position have operation, access, or control of financial resources?:Yes Does this position require a P-Card? :Yes Is having a P-Card an essential function of this position? :No Does this position have direct interaction or care of children under the age of 18 or direct patient care?:No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):Yes Credit and P-Card policy:Be advised a credit check will be required for all positions with financial responsibilities.

For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy:Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website. Duties/Responsibilities:Business Operations: Maintain and manage daily business operations including but not limited to payment requests, UGAMart purchase requests, preparation and processing of journals, and PCard transactions (preferred PCard holder for police department) Manage and reconcile departmental accounts using internal accounting systems and generate reports for the Deputy Chief of Administrative, Fiscal, and Support Services to assess accuracy, completeness and conformance to UGA reporting standards Analyze business operations, trends, and financial commitments in order to project future expenditures and revenues Manage departmental billing and invoicing for external and internal clients Manage grants (special projects) to include submission of applications, progress reports, and payment requests Perform other task as may be assigned by the Chief of Police or Deputy Chief of Administrative, Fiscal, and Support Services related to police department business and fiscal affairs or departmental outreach initiatives Working closely with UGPD HR Manager on position budgeting as it pertains to salary setting/ salary savings and year end budget projections.

Management of yearly BPSS process for UGPD Approval of UGPD position funding changes and requests Serves as Liaison for UGPD in all business and financial responsibilities with UGA Business Services and external customers and constituents. Percentage of time:60 Duties/Responsibilities:Internal/External Customer Service: Generate quarterly memorandums of understanding for external UGA clients to provide periodic patrols of specified properties and locations.

Manage police department internal and external client relations which includes knowledge of UGA vendor profiles and accounts receivables procedures Percentage of time:20 Duties/Responsibilities:Travel: Primary departmental liaison for all employees related to completion of travel authorizations and expense reports Plan and assist with travel arrangements for employees including but not limiting to booking flights, searching for accommodations, and assisting with payment for registration Percentage of time:15 Duties/Responsibilities:Other duties as assigned by the Deputy Chief of Administrative, Fiscal, and Support Services Percentage of time:5 Contact Details:For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name:Kirsten Jackson Recruitment Contact Email:kijacksonpolice.uga.edu