Business Manager (Public Works)

Description

The City of Fremont's Public Works Department is recruiting for

BUSINESS MANAGER

VIEW OUR RECRUITMENT BROCHURE

The Public Works Department

The Public Works Department provides engineering and administrative services to manage the City's transportation system, support private land development projects, and to coordinate and deliver the City's Capital Improvement Program (CIP) related to transportation, parks, and municipal buildings/facilities. Fremont's current 5-year CIP has a value of $286 million and includes over 220 active projects and programs.

The Ideal Candidate

The ideal candidate exhibits exceptional collaboration, communication, analytical, and problem-solving skills, while modeling a commitment to excellence and continuous improvement. The successful candidate will enjoy contributing to the improvement of the City's infrastructure and working with a diverse team of City employees from across the organization.

First Review of Applications

The first review of applications is January 20, 2025, at 12:00 p.m. (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process

The selection process may include a multiple-choice exam, individual and/or panel interviews, background, pre-employment medical exam and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

Contact Us

For additional information, please contact Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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CLASS SPECIFICATION

Definition

Under general direction, provides business management and financial analysis services; develops and administers business plans for the provision of City services; provides general administrative support and/or program administration as needed; serves as a member of the department's management team; and performs related duties as required.

Class Characteristics

This is an advanced journey/supervisory level professional classification most frequently reporting to a department director who may be assigned work on City wide projects at the direction of the City Manager. Positions assigned to this classification are characterized by the responsibility to create and participate in developing financial tools and business strategies that support implementation of entrepreneurial activities and business plans. Work may also involve the development and administration of internal and external contracts for interagency services with other agencies. This classification is distinguished from the generalist classification of Administrative Analyst III by its focus on and specialization in providing business management and financial analysis services, and by the latter's more general scope of assignments providing administrative, financial, and staff support and/or program administration for a City department.

Essential Functions

• Develops and participates in the implementation of operational business plans.
• Reviews and analyzes proposed new business opportunities.
• Creates and participates in developing financial tools and business strategies requiring strong financial business planning and cost analysis skills, which support implementation of entrepreneurial activities and business plans.
• As a member of the departmental senior/executive team, proposes and drafts and reviews proposed policies and strategies including organizational development.
• Conducts ongoing review of administrative and operational processes and procedures for opportunities for continuous improvement.
• Develops and implements operational performance measurement tools and standards.
• Oversees the budget throughout the year identifying variances-making budget transfers and in general managing the overall debt and budget to be balanced at year-end.
• Develops and administers internal and external contracts for interagency services with other agencies.
• Prepares specifications and requests for proposals.
• Negotiates, monitors and/or administers projects.
• Designs, develops and coordinates implementation and evaluation of departmental administrative and operational systems and procedures.
• Participates in professional training and development of management.
• Monitors and analyzes costs and expenditures.
• Administers department budget.
• May administer department business operations.
• Plans, organizes and directs departmental administrative service functions, major programs and/or divisional activities.
• Supervises, trains and evaluates the work of assigned staff.
• Oversees payroll/personnel activities within the department and serves as liaison to the Offices of Financial Services and Human Resources and the City Attorney office and the City Managers Office and propose outcomes and results.
• Conducts surveys.
• Prepares technical and analytical reports and recommendations for implementation by department staff, the City Manager and/or the City Council.
• Plans, organizes and conducts public meetings.
• May serve as a department staff representative during labor negotiations and regularly scheduled joint labor management meeting.
• Leads and/or participates in projects pertaining to citywide objectives, as assigned by the City Manager.
• Participates, develops and provides financial management for multi-agency operations such as the jail.

Marginal Functions

• Implements the City's Workforce Diversity Plan within the department.
• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: The principles and practices of financial planning and management services, business administration, and/or public administration and budgeting; public and private business financial plan development and integration strategies; fiscal and cost analysis; research methodologies; technical, business, and analytical report writing; principles and practices of managing and supervising a diverse workforce; legislation and regulations relating to non-discrimination; methodologies and techniques of program management; word processing and financial management information systems and spreadsheets; techniques employed in public presentations; team building and group dynamics; principles and techniques of organizational and operational analysis; and continuous improvement tools; principles and practices of supervision and personnel administration; relationships between local, state and federal government.

Ability to: Develop and implement financial and business plans; participate as a team member or team leader in departmental and citywide teams which may include team members from other agencies, businesses, and/or the general public; conduct organizational, operational, and highly complex fiscal and statistical analysis; employ practices of group dynamics; apply continuous improvement and organizational transformation tools; make presentations appropriate to the targeted audience; effectively utilize standard word processing, database and spread sheet programs to analyze and report on department and division operations; plan, organize and administer programs and/or projects; communicate effectively with others, both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop recommendations for programs, procedures, organizational structures, and operational guidelines and implement them as directed; learn local accounting practices; and learn departmental and City operations, functions and characteristics.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and experience which demonstrates possession of and competency in requisite knowledge, skills and abilities such as: education equivalent to a Bachelor's Degree in Business Administration, Economics, Finance or Public Administration and five years progressively responsible financial services or administrative experience. A Master's Degree is desirable and may be substituted for one year's experience.

Licenses/Certificates/Special Requirements

This position may require the incumbent to exercise the ability to travel independently within and outside of the City limits to fulfill assigned duties and responsibilities.

Physical and Environmental Demands

Rare = 66%

Sitting: Constant

Walking: Rare

Standing: Rare

Bending (neck): Occasional

Bending (waist): Never

Squatting: Never

Climbing: Never

Kneeling: Never

Crawling: Never

Jumping: Never

Balancing: Never

Twisting (neck): Rare

Twisting (waist): Never

Grasp - light (dominant hand): Occasional

Grasp - light (non-dominant): Occasional

Grasp - firm (dominant hand): Rare

Grasp - firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach - at/below shoulder: Rare

Reach - above shoulder level: Rare

Push/pull:

Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Lifting:

Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Carrying:

Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Coordination:

Eye-hand: Required

Eye-hand-foot: Required

Driving: Not required

Vision:

Acuity, near: Required

Acuity, far: Required

Depth perception: Required

Accommodation: Required

Color vision: Required

Field of vision: Required

Talking:

Face-to-face contact: Required

Verbal contact w/others: Required

Public: Required

Hearing:

Normal conversation: Required

Telephone communication: Required

Earplugs required: Not required

Work environment:

Works indoors, works outdoors, exposure to slippery or uneven walking surfaces, using computer monitor, works around others, works alone, works with others.

Class Code: 4017

FLSA: Exempt

EEOC Code: 2

Barg. Unit: FAME

Probation: 12 months

Rev.: 01/06

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary

01

Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement.

• Yes
• No

02

What is your highest level of education?

• Did not complete high school or equivalent
• High school diploma or equivalent
• Some college
• Associate's degree
• Bachelor's degree or higher
• Master's degree or higher

03

If you possess a degree, please mark the field of study below:

• Business Administration
• Economics
• Finance
• Public Administration
• Other
• Not Applicable

04

If you marked "Other" on the previous question, please list your field(s) of study in the space below. If you did not mark "Other" or you do not possess a degree, please write "N/A."

05

How many years of progressively responsible financial services experience do you have?

• None to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

06

How many years of progressively responsible administrative or analytical experience do you have?

• None to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

Required Question

Employer City of Fremont

Address 3300 Capitol Ave., Bldg B

Fremont, California, 94538

Phone 510-494-4660

Website http://www.fremont.gov/cityjobs