Business Manager (Police Department)

Description

The Fremont Police Department is recruiting for the position of Business Manager.

This recruitment will remain open until filled, however the FIRST REVIEW of applications will take place on Wednesday, May 29, 2024 at 12:00 PM (noon) PST. This recruitment may close without notice after this date, so interested candidates are encouraged to apply immediately.

VIEW OUR RECRUITMENT FLYER

THE DEPARTMENT:

Fremont Police Departmentis the law enforcement agency for the City of Fremont, California. As of 2023, the department consists of over 300 staff, of which more than 200 are sworn personnel, and more than 100 are professional staff. Fremont Police Department was first established under the direction of Chief Richard E. Condon on July 1, 1958. At that time, it was staffed by one Lieutenant, three Sergeants, two investigators, one juvenile officer, 17 patrol officers, a secretary, and a clerk. By the end of 1958, there were a total of 25 officers serving a population of 29,000 people in the City of Fremont. In 1966, Fremont PD grew to 82 officers, serving a population of 88,000. The department continues to grow as demand for services increased. Today, Fremont Police Department is one of the most reputable police agencies in the State, serving the 4th largest city in the Bay Area.

THE ROLE:

This Business Manager position is assigned to the Fremont Police Department. This position is responsible for providing business management and financial analysis services; and for supervising assigned staff within the Business Services unit. Success in this role will require the candidate to have a thorough knowledge of budgeting in the public sector; public and private business financial plan development; fiscal analysis; technical research and methodologies; and project management.

THE IDEAL CANDIDATE:

• Exhibitsexceptional leadership and problem-solving skills

• Models a commitment to excellence and continuous process improvement

• Enjoys contributing to the development and implementation of work plans, policies, and priorities

• Has a demonstrated ability to train, supervise, and evaluate assigned personnel effectively

• Have exceptionally strong financial analysis skills.

• Possess a working knowledge of California financial practices.

• Have professional-level municipal financial/administrative experience.

• Manage multiple complex projects and grants concurrentlyand be attentive to detail.

• Understand and work within broad policy objectives.

• Be an excellent writer and communicator.

• Be able to work collaboratively with people both within and outside the organization.

• Focus on results that are highly valued by the customer.

• Be able to respond to abrupt changes in priorities

SELECTION PROCESS:

First Review of Applications

The first review of applications is Wednesday, May 29, 2024 at 12:00 PM (noon) PST.This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately.

A resume, completed application, and supplemental questionnaire (part of the online application) must be submitted to be considered for this opportunity. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, pre-employment medical exam and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov

Contact Us

For additional information, please email Human Resources Manager Seantea Stewartatsstewart@fremont.gov

Essential Functions

• Develops and participates in the implementation of operational business plans.

• Reviews and analyzes proposed new business opportunities.

• Creates and participates in developing financial tools and business strategies requiring strong financial business planning and cost analysis skills, which support implementation of entrepreneurial activities and business plans.

• As a member of the departmental senior/executive team, proposes and drafts and reviews proposed policies and strategies including organizational development.

• Conducts ongoing review of administrative and operational processes and procedures for opportunities for continuous improvement.

• Develops and implements operational performance measurement tools and standards.

• Oversees the budget throughout the year identifying variances-making budget transfers and in general managing the overall debt and budget to be balanced at year-end.

• Develops and administers internal and external contracts for interagency services with other agencies.

• Prepares specifications and requests for proposals.

• Negotiates, monitors and/or administers projects.

• Designs, develops and coordinates implementation and evaluation of departmental administrative and operational systems and procedures.

• Participates in professional training and development of management.

• Monitors and analyzes costs and expenditures.

• Administers department budget.

• May administer department business operations.

• Plans, organizes and directs departmental administrative service functions, major programs and/or divisional activities.

• Supervises, trains and evaluates the work of assigned staff.

• Oversees payroll/personnel activities within the department and serves as liaison to the Offices of Financial Services and Human Resources and the City Attorney office and the City Managers Office and propose outcomes and results.

• Conducts surveys.

• Prepares technical and analytical reports and recommendations for implementation by department staff, the City Manager and/or the City Council.

• Plans, organizes and conducts public meetings.

• May serve as a department staff representative during labor negotiations and regularly scheduled joint labor management meeting.

• Leads and/or participates in projects pertaining to citywide objectives, as assigned by the City Manager.

• Participates, develops and provides financial management for multi-agency operations such as the jail.

Marginal Functions

• Implements the City's Workforce Diversity Plan within the department.

• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: The principles and practices of financial planning and management services, business administration, and/or public administration and budgeting; public and private business financial plan development and integration strategies; fiscal and cost analysis; research methodologies; technical, business, and analytical report writing; principles and practices of managing and supervising a diverse workforce; legislation and regulations relating to non-discrimination; methodologies and techniques of program management; word processing and financial management information systems and spreadsheets; techniques employed in public presentations; team building and group dynamics; principles and techniques of organizational and operational analysis; and continuous improvement tools; principles and practices of supervision and personnel administration; relationships between local, state and federal government.

Ability to: Develop and implement financial and business plans; participate as a team member or team leader in departmental and citywide teams which may include team members from other agencies, businesses, and/or the general public; conduct organizational, operational, and highly complex fiscal and statistical analysis; employ practices of group dynamics; apply continuous improvement and organizational transformation tools; make presentations appropriate to the targeted audience; effectively utilize standard word processing, database and spread sheet programs to analyze and report on department and division operations; plan, organize and administer programs and/or projects; communicate effectively with others, both verbally and in writing; develop and maintain effective working relationships with people from a variety of ethnic and socio-economic groups; develop recommendations for programs, procedures, organizational structures, and operational guidelines and implement them as directed; learn local accounting practices; and learn departmental and City operations, functions and characteristics.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and experience which demonstrates possession of and competency in requisite knowledge, skills and abilities such as: education equivalent to a Bachelor's Degree in Business Administration, Economics, Finance or Public Administration and five years progressively responsible financial services or administrative experience. A Master's Degree is desirable and may be substituted for one year's experience.

Licenses/Certificates/Special Requirements

This position may require the incumbent to exercise the ability to travel independently within and outside of the City limits to fulfill assigned duties and responsibilities.

Physical and Environmental Demands

Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Constant

Walking: Rare

Standing: Rare

Bending (neck): Occasional

Bending (waist): Never

Squatting: Never

Climbing: Never

Kneeling: Never

Crawling: Never

Jumping: Never

Balancing: Never

Twisting (neck): Rare

Twisting (waist): Never

Grasp - light (dominant hand): Occasional

Grasp - light (non-dominant): Occasional

Grasp - firm (dominant hand): Rare

Grasp - firm (non-dominant): Rare

Fine manipulation (dominant): Frequent

Fine manipulation (non-dominant): Frequent

Reach - at/below shoulder: Rare

Reach - above shoulder level: Rare

Push/pull:

Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Lifting:

Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Carrying:

Up to 10 lbs. Rare

11 to 25 lbs. Never

26 to 50 lbs. Never

51 to 75 lbs. Never

76 to 100 lbs. Never

Over 100 lbs. Never

Coordination:

Eye-hand: Required

Eye-hand-foot: Required

Driving: Not required

Vision:

Acuity, near: Required

Acuity, far: Required

Depth perception: Required

Accommodation: Required

Color vision: Required

Field of vision: Required

Talking:

Face-to-face contact: Required

Verbal contact w/others: Required

Public: Required

Hearing:

Normal conversation: Required

Telephone communication: Required

Earplugs required: Not required

Work environment:

Works indoors, works outdoors, exposure to slippery or uneven walking surfaces, using computer monitor, works around others, works alone, works with others.

Class Code: 4017

FLSA: Exempt

EEOC Code: 2

Barg. Unit: FAME

Probation: 12 months

Rev.: 01/06