Jacobs is one of the world's largest and most diverse providers of full-spectrum technical, professional and construction services for industrial, commercial and government organizations globally. The company employs over 74,000 people and operates in more than 40 countries around the world.
This positions is responsible for providing business management and financial support for large government contract.
Duties include (but are not limited to):
This position is considered an expert in contract financial management.
Responsible for overall contract program control; the management of project charge number account generation, tracking of project and overhead budgets, project and corporate expenses, human resource usage on projects and subcontract administration.
Design and develop tools (such as Excel) as required to analyze project expenses and trends for individual projects and overall task orders in order to predict when funding ceilings will be reached and total funding will be expended.
Work with the contract program manager and government customer to resolve project-funding issues.
Verify project costs, balances contract expenses with the company vouchers prepared for submittal to the Government and resolve any company billing issues relative to the submittal of company vouchers for payment by the government contracting office.
Prepare Task Order cost data summaries monthly for incorporation into monthly status reports required by the Government.
Act as the local subcontract administrator for all subcontracts generated in support of customers and be responsible for preparing subcontract modification documentation and coordinating proposed subcontract documentation with the Program Manager and government Contracting office.
Work closely with corporate prime and subcontract management personnel to ensure that subcontracting actions are processed in a timely manner.
Perform pricing activities. Generate cost estimates and cost proposals for CES III and T4S contracts.
Act as the on base operating location focal point for: local and overhead budget development and contract cost accounting.
Tracks funding and ceiling thresholds to ensure they are within budget and actual.
Interface and work with the local government contracting personnel concerning Delivery and Task Order requirements for material (hardware and software) purchase orders, and proposals to subcontract for products and services.
Responsible for the preparation and timely submission of project financial data to be incorporated into monthly contract data deliverables.
Interfaces regularly with customer counterparts on contract and handles project budgetary and funding issues.
Responsible for maintaining a human resource allocation and tracking tool using Microsoft Excel, and for providing regular feedback on the usage of human resources on projects.
Responsible for troubleshooting issues with project, contract and subcontract financial data, human resource usage values, and for making process improvement recommendations.
Attends weekly customer meetings regarding all aspects of the contract, including costs, funding, personnel, subcontracts, new requirements, project codes, issues, etc
This list is not intended to be all-inclusive and may be expanded to include other duties and responsibilities
Education and Experience:
Requires 2 years of college and 12 years of experience; additional relevant education may be substituted for progressive experience.
Requires 12 years administrative and/or technical support experience; 5 of the 12 years much have been supporting government contracts.
Knowledge, skills & abilities required:
Must have 5 years experience in supporting Government contracts.
Must have a comprehensive knowledge of software operations, Windows office applications, specifically advanced understanding of Excel software is required.
Demonstrate ability to exercise personal discretion and independent judgment daily relative to coding of expenses and accounting for various expenses.
Demonstrate ability to exercise personal discretion and independent judgment daily relative to the design and development of tools (Excel) required for analyzing project expenses and trends for individual projects and overall task orders in order to predict when funding ceilings will be reached and total funding will be expended.
Demonstrate the ability to exercise personal discretion and independent judgment daily relative to their responsibilities for preparing subcontract modification documentation and coordinating proposed subcontract documentation with the Program Manager and government Contracting Office.
Must be able to obtain and maintain a Secret security clearance.
Typically indoor conditions but heat may be a factor.
Needs to have clear, concise and accurate communication skills
Need to work well with, co-operate, and support clients, supervisors, and co-workers
Equipment and Machines
Standard office equipment and machines, computer workstation.
Working at a computer or desk
Normal hours are Monday Friday, between the core hours of 7:00am 6:00pm.
Punctuality and regular attendance are necessary to meet deadlines
Regular attendance is necessary and required
This position may work weekends or second shift. Flexibility is required based upon workload.
Other Essential Functions
Must be able to communicate effectively
Must demonstrate professional behavior at all times when dealing with clients, supervisors and co-workers
Grooming and dress must be appropriate for the position and must not impose a safety risk to the employee or others
Must be able to support and work in a proactive team environment
Must hold the safety of yourself and those around you as the number one priority in the workplace
Independent personal transportation to work site is required.
Travel to and from customer's locations may be required to support projects. This may involve airline travel. In some cases, accommodations can possibly be made for POV, if necessary.
When operating any vehicle for work purposes, must wear seat belt and in addition, no cellular devices are to be used when vehicle is in motion.
The Jacobs System Lifecycle Group (SLG) enables the success of Department of Defense (DOD) and other Governmental organizations by providing unmatched systems life-cycle solutions. As a partner to our clients, we focus on innovative and cutting edge solutions that drive value. We take pride in sustaining a strong culture by remaining true to our Core Values: Profitable Growth is an Imperative, People are the heart of our business, Clients are our valued partners, and Performance excellence is our commitment. Jacobs offers a partnership in which you can grow personally and professionally with the advantages of strong leadership, competitive compensation and rewarding career paths. Come join the team whose work is destined to have a long-range effect on future generations.