Business Manager III Spvr

Position Details

Position Information

Recruitment/Posting Title Business Manager III SPVR Job Category Staff & Executive

• Administrative & Support Department SAS - Humanities Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Business Manager III SPVR for the School of Arts and Sciences (SAS) - Humanities department. Reporting to the Director of Administration of the Humanities and supporting the Director of the Center for Cultural Analysis along with other Center Directors.

Among the key duties of this position are the following:

• Oversees the fiscal and administrative functioned related to operating, discretionary, sponsored and non-sponsored accounts for affiliated centers and programs including, but not limited to the Rutgers Center for Historical Analysis, High School Teacher Institute, Rutgers British Studies Center, Center for Cultural Analysis, RAICCS, Thomas A. Edison Papers, and and various division initiatives.

• Responsibilities are performed using GAAP, under general supervision and with few direct instructions, and include account management and ensuring efficient financial operations.

• Works with the Center Directors to develop program budgets and prepare sponsored program proposal submissions, track award expenditures, track effort certification for accuracy, and manage project account close-outs.

• Analyzes data and prepare monthly and quarterly reports related to assigned accounts and general financial data for the Directors to assist in management of Center financial assets and coordination and tracking of commitments to/from various units.

• Supervises the Senior Administrative Assistant and Business Specialist.

• Oversees personnel management and assists with special projects, as required.

• Oversees events, the logistics of the planning, and determine how to resource and staff those events.

• Provides additional support to the Humanities Division as needed.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu

FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 76702.000 Annual Mid Range Salary 97086.500 Annual Maximum Salary 117471.000 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience which demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• A minimum of five years relevant experience in a financial/administrative function.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Strong organizational and communication skills, computer literacy, and excellent interpersonal skills.

Preferred Qualifications

• Prior experience supporting grants and/or sponsored programs in an academic or non-profit research environment.

• Prior supervisory experience.

Equipment Utilized

• Excel, Word, Adobe, Oracle Cloud applications, HCM, Sciquest

Physical Demands and Work Environment

• The work environment is busy with activity of students, faculty and staff.

• This position must manage competing priorities while attending to regular inquiries and problem resolution in a hectic work environment as variable challenges present demands on a daily basis.

• Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.

Special Conditions

Posting Details

Posting Number 24ST1113 Posting Open Date 05/08/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience which demonstrates knowledge and understanding of generally accepted accounting principles and practices?

• Yes

• No

• Do you have a minimum of five years relevant experience in a financial/administrative function?

• Yes

• No

• Do you have experience in grant management?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents