Business Manager II

Position Information

Classification Title Business Operations Professional FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The Business Manager II position is the primary financial support for the Department of Textiles, Merchandising and Interiors. This position is responsible for managing the daily financial, payroll, and reporting for the department.

This includes accounts payable, accounts receivable, payroll, financial reporting, grants management and study away oversight. Responsibilities also include, but are not limited to, providing budget development, budget management, strategic planning, implementing processes and procedures, and troubleshooting financial and payroll issues working closely with the Department Head. This role also works closely with the College's Office of Finance and Human Resources (OFHR).

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of UGA's financial, budgeting and payroll practices, policies and procedures.

• Knowledge of Foundation policies and procedures.

• Knowledge of Sponsored Projects Administration preferred.

• Experience in accounting processes including account receivables, account payables, journal entries and general ledger analysis and reconciliation, and performing various payroll transactions.

• Experience with UGA Systems: UGAmart, OneUSG Connect, UGA Financial Management and UGA Budget Management System.

• Knowledge of Microsoft Suite (Excel, Word, PowerPoint, Outlook) Office365 and MS Teams.

• Ability to work in dynamic work environment to efficiently multi-task, handle interruptions and meet accounting deadlines.

• Ability to interpret data, process information and report important fiscal matters to Department Head and Chief Business Officer.

• Ability to communication effectively written and orally and with confidentially as needed.

• Strong organizational skills with emphasis on accuracy and attention to detail.

• Must be dependable and work well independently as well as in a team.

• Ability to establish and maintain effective working relationships with faculty, staff, students and the public.

• Attendance and punctuality are essential to the proper performance of the position.

Physical Demands

Normal working conditions for an office environment including concentrated periods of focus for projects and tasks.

Is driving a responsibility of this position?

No Is this a Position of Trust?

Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position?

No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Day-to-Day Fiscal Management

Serve as primary processor and approver overseeing all of the payroll and financial transactions for the Department. This includes troubleshooting, review of transactions, reconciling differences, preparing adjusting entries, compliance with policies and procedures, connecting with OFHR, approvals and working with faculty and staff.

Department-level reporting and analysis with a focus on providing information to support the daily operations. Interpret and explain fiscal and payroll policies, procedures, standards and compliance. Duties will also include providing support and work product to the Chief Business Officer.

Includes trouble shooting, review of transactions, reconciling differences, preparing adjusting entries, ensure compliance with UGA Policies and procedures. Multiple primary systems are utilized such as Financial Management, Budget Management, OneUSG Connect, and UGAmart. Tasks include, but not limited to:

Accounts Payable: Processing transactions in the Financial Management System to include payment requests, UGAmart requisitions, Budget Transfers, and GL Journals. Responsible for approving transactions, preparing financial reports, providing financial counsel and customer service for department faculty and staff.

Accounts Receivable: Monitor Department Sales and Service accounts revenue balances; make deposits and process adjustments as needed.

Payroll: Work with College HR department to perform tasks and transactions related to maintaining employee's payroll records in OneUSG Connect system.

Work with Department Graduate Coordinator and Assistant to the Graduate Coordinator to ensure effort and funding related to Graduate Assistantships are accurate. Ensure timely processing of transactions within HR/Payroll deadlines.

Percentage of time 45 Duties/Responsibilities

Financial Reporting, Strategic Planning and Projections

Provide monthly financial reporting monthly to the Department Head and CBO, and as requested. Routine review of department accounts to ensure appropriate usage of funds, and submit corrective transactions as needed. Process and monitor Special Funding requests.

Analyze business operations, trends, costs, revenues, financial commitments and obligations to project future costs. This includes providing direct support and advisement to the Department Head to assist with decision making.

Responsibilities include annual internal budget development process meeting all applicable deadlines for the College and providing input to the Business and Finance Office. Survey operations to ascertain fiscal needs and to recommend, develop, and/or maintain solutions to business and financial problems.

Percentage of time 20 Duties/Responsibilities

Professional Engagement & Development

Support efforts for engaging, learning and developing position including attending any department, college or university trainings or meetings for these purposes. Engaging in an annual goal setting plan during annual performance evaluation and any additional efforts to realize this function of role.

Percentage of time 10 Duties/Responsibilities

Grants Management

Work with Pre Award Grants Manager and Post Award Grant Manager to ensure proper usage of funds and allocations for payroll are set up properly. Ensure compliance with Grant guidelines for allowable expenditures.

Work with PI to submit financial account modification requests to Post Award Grants Manager. Provide monthly reporting and financial assists to Department. Ensure compliance with Grant guidelines for allowable expenditures.

Percentage of time 15 Duties/Responsibilities

Study Away

Work with Program Director to setup budget, manage and setup funding, submit purchase orders and payments, and communicate to OGE. Ensure compliance with OGE guidelines. Monitor spending and providing reporting as well as help with closeout of programs.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Office of Finance and Human Resources Recruitment Contact Email facshr@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.