Business Manager

Job Description

POSITION PURPOSE:

Racine Public Library is a learning institution. It is expected that all employees be flexible, responsive to change, and take a leadership role when necessary. Employees will contribute to a positive customer experience with the public and coworkers. Essential duties may change in response to evolving community needs.

The person in this position, under the supervision of the Executive Director, is responsible for the financial operations of the library and performing a wide variety of complex clerical, accounting, customer service, human resources, and administrative activities to assist and support Library staff, the public, and Library-related Boards. The employee in this position oversees the Administrative Assistant, the Stationary Engineer and 2-4 part time Public Safety Specialists at any given time.

Essential Duties

ESSENTIAL DUTIES:

• Develops, analyzes, and interprets accounting information in order to appraise operating results, performance against budget, and other matters bearing on the fiscal soundness and operational effectiveness of RPL
• Supervise payment of all invoices and recording in library accounting software
• Supervise all cash handling and depositing of money with the City's Finance Department
• Supervise reconciliation of all pro-card transactions with monthly statements, record proper account numbers to bank's website
• Assist the Executive Director in annual budget development, cash flow projections, monthly monitoring and reporting
• Participates in Library leadership meetings to review, develop and implement Library policies, procedures and training, as well as both short and long term goals of the Library
• Assist in the coordination of projects such as HR-related compensation/salary studies, budget studies, impact projections, strategic planning, suggesting modifications to contracts, and various building projects
• Analyze and prepare projections and reports for Director and trustees as requested; produces monthly financial statement for the Library Board of Trustees
• Attend monthly Board of Trustees meetings, as requested, to present the financial report to the Board and answer any questions regarding the financial status of the library
• Assist the Executive Director in the administration and investing of the library's trust funds
• Assists in bid processes, requests for proposals, and implementation of various projects
• Assist the Executive Director in the preparation of the DPI State Annual Report; directs or prepares the compilation and analysis of a variety of complex financial and statistical records, reports and projections including State annual report and library organization surveys and other governmental reporting
• Works with and maintains various vendor relationships such as, but not limited to, security companies, landscaping companies, copy equipment, etc.
• With the oversight of the Executive Director, manages staff purchasing requests
• Responsible for the management of the Administrative Assistant, Stationary Engineer, and overall supervision of the Business Office
• Maintains a consistent and reliable attendance record
• Performs other duties and special projects assigned by the Executive Director

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree from an accredited college or university in Accounting or in Business with an emphasis on accounting.
• Three years' experience in office management or related background experience

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Strong knowledge of accounting practices and procedures, especially in the area of governmental and not-for-profit accounting
• Thorough knowledge of financial administration including budgeting and reporting
• Ability to use personal judgement to effectively problem-solve
• Ability to work with a diverse public, and other staff members politely and with respect
• Ability to communicate effectively in a pleasant and professional manner
• Ability to supervise the work of others
• Ability to work with minimal supervision
• Ability to communicate effectively and work well with others
• Ability to handle confidential matters with discretion
• Ability to communicate effectively in Spanish, both orally and in writing, desirable

Supplemental Information

PHYSICAL DEMANDS OF THE POSITION:

Standing, sitting, walking, stooping. Kneeling, crouching, bending, and twisting.

Reaching, feeling, talking and hearing. Handling, grasping, and fingering: filing, typing, writing, etc.

Ability to sit at a computer workstation and/or desk for an extended period.

Ability to communicate effectively in Spanish, both orally and in writing, desirable

ENVIRONMENTAL/WORKING CONDITIONS OF THE POSITION:

Normal office/public library environment.

EQUIPMENT USED:

Telephone, computer, copy machine, adding machine, fax machine.

This job description is intended to identify essential duties and also illustrates other types of duties that may be assigned. It should not be interpreted as describing all of the duties that will be required of an employee or be used to limit the nature and extent of assignments that an individual is required to perform. In addition to the responsibilities and duties listed, it is expected that employees maintain a consistent and reliable attendance record. Job descriptions are subject to revision at any time at the discretion of the City of Racine.

The City of Racine is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer