Business Manager

The City of Norfolk is seeking a Business Manager to join an exciting opportunity with the new Department of Housing and Community Development.

The Business Manager will coordinate all aspects of the department's financial management, prepare and monitor the expenditure and revenue budgets, accounts payable and receivables, and oversee the daily business operations to include staff supervision, procurement, administrative functions, and payroll management. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment.

The Department of Housing and Community Development oversees a variety of housing and community development programs and services for those who wish to be a part of the City of Norfolk's vibrant communities. The department seeks to provide opportunities for City of Norfolk residents to live in safe, quality, affordable housing by developing, preserving, and revitalizing communities through responsible and transparent processes. Join us as we work to build great neighborhoods!

Applicants from all backgrounds, including women, minorities and underrepresented communities are encouraged to apply.

This role involves a combination of strategic oversight, operational management, staff coordination, and financial oversight, with an emphasis on driving department success through budgeting, procurement, marketing, and compliance management.  Essential functions include but are not limited to:

• Budget Management:  Prepares and oversees departmental and capital improvement budgets, including compiling budgets for submission, managing expenditures and revenues, auditing financial systems and procedures for compliance with financial procedures and recommending improvements for efficiency.  Conduct statistical analysis, prepare reports, manage procurement activities, participate in strategic budget discussions, formulate grant applications, and providing technical support to bureau managers on budgetary matters, policy and regulations.
• Operations Oversight:  Manages operations and departmental activities by planning and organizing projects, advises personnel on policies and procedures, administers procurement activity, evaluates operational requirements for effectiveness.  Develops and implements new  departmental policies and procedures, ensuring the  safety and security of the office and conducts space management analysis and recommendations. Serves as department representative and liaison for various committees.
• Staff Management:  Directs and supports staff by prioritizing and assigning work, evaluates, trains and interviews employees, processes payroll, assists supervisors with problem resolution.  , Consults with Human Resources on matters including performance appraisals, benefits, and disciplinary actions. Coordinates the employee appraisal process and maintain confidential departmental records.  
• Administrative Support:  Conducts research, prepares reports, recommendations and correspondence, prepares, maintains and processes personnel records, assists with open enrollment, maintains and updates financial records of expenditures and distributes checks.  Serves as a back up to the Administrative Assistant for making travel arrangements, coordinating training and conferences, and reviewing work orders,
• Marketing Coordination:  Develop and produce marketing materials, manage and update department webpages, and assist with special events. Facilitate promotional activities and collaborate with industry representatives to ensure compliance with contracts and marketing objectives. Prepare project-specific language for agreements and respond to research inquiries.
• Purchasing and Compliance:  Monitors purchasing functions, performs internal audits, enters and tracks payments, communicates with vendors, prepares purchase requisitions, monitors approvals for documents, documents checks issued to employees, communicates deadlines and department requirements, as well as analyzes and maintains contract tracking. 
• Special Projects:  Performs related duties by organizing special projects, participating on committees, , managing the annual voice and data charge outs, preparing and maintaining lease and purchase certificates and completing other tasks as requested. Analyzes and recommends  program and service updates.
• Writes, submits and monitors grant activity including special grants.
• Performs other duties as assigned.

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Three years experience in a supervisory position.

Preferred Qualifications:

• Proficiency in financial software, including the Advantage Financial Management System.
• Experience in public procurement and contract management.
• Strong project management skills and a proven ability to manage complex projects.
• Extensive experience in managing large and intricate budgets.
• Prior supervisory experience in a professional setting.

Valid Driver's License may be required depending on assignment.

Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.