Business Legal Secretary - Debt Finance Group
The Palo Alto office of Cooley LLP has an immediate opening for an experienced Corporate Legal Secretary in our Debt Finance Department. Duties include, but are not limited to: preparation of documents (candidates must possess strong familiarity with numbering schemes) to support timekeepers, extensive client contact including handling incoming calls and building trust and rapport with clients; monitoring extensive electronic correspondence for timekeepers; creation and maintenance of files and e-files; internal/external calendaring of meetings; travel arrangements; records maintenance; all other administrative support for timekeepers including time entry, conflict checks, engagement letters, waiver letters and audit letter responses, etc.
Qualified candidates must have 4+ years of experience as a secretary, preferably in a law firm, and the ability to work overtime as needed. Success factors include: the ability to multitask and work well under pressure in order to meet deadlines with quick turnaround times/deadlines; strong organizational skills; great attention to detail; excellent verbal and written communication skills; strong judgment and decision making skills; the ability to work independently but also as part of a collaborative team. Fast and accurate typing with exhibited proficiency in MS Word, Worksite/iManage, Workshare Compare, Outlook, Salesforce, Axiom, and Adobe Acrobat and other firm applications (some after training) required.
College degree preferred. Cooley LLP offers a competitive compensation and excellent benefits package. EOE.