Cooley Santa Monica , CA 90405
Posted 2 months ago
Business Development Operations Assistant
Cooley is seeking a Business Development Operations Assistant to join the Marketing & Business Development team.
Position summary: Under the direct supervision of the Business Development Operations Manager, the Business Development Operations Assistant is responsible for providing administrative support for various administrative projects and duties in support of the business development team. The team focuses on four key areas: (1) developing new client relationships for the firm; (2) developing relationships with investors/ venture funds in designated markets; (3) advising clients on fundraising strategies; and (4) working with Marketing and Events teams to help Cooley's profile with key decision makers and influencers. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
Salesforce management
Learn the firm's CRM system and be an internal champion of resources
Assist with initial vetting of prospects, data collection and logging of new contacts and accounts
Update and maintain data integrity of account / contact records
Create and update pipeline records with pitch activity and notes from meetings
Create campaign records for upcoming sponsorships / socials / events
Generate various reports for the Business Development team, as needed
Event coordination and support
Assist with event planning and follow-up activities, and onsite duties if in resident office
Coordinate ROI Assessments with members of the Business Development team
Maintain lists, such as: angels, VCs, incubators/accelerators which we are sponsoring, startup resource lists, and creating and maintaining centralized referrals lists (fractional CFOs, lawyers/boutique law firms, etc.)
Prepare the monthly pipeline meeting report, assist with scheduling, take notes
Assist with updating the Cooley Business Development Managers Teams channels and the CooleyNet Business Development page
Assist with meeting planning/scheduling (involves researching other prospects and investors in a market in order to maximize time) - internal and external
Assist with preparation for and post meeting follow-up activities, including requesting intel information in advance of meetings, document generation and/or pitch assembly, and creating pipeline activities
Prepare and submit expense reports
Assist with travel arrangements
All other duties as assigned or required
Skills and experience:
Required:
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
Preferred:
Bachelor's degree, preferably in business, communication, marketing, or related field
Previous office or administrative experience
Familiarity with Salesforce
Previous process management experience
Competencies:
Acute attention to detail
Excellent oral and written communication and proofreading skills
Ability to prioritize, multi-task, work under pressure, meet deadlines efficiently and maintain flexibility
Ability to work independently
High level of initiative, diplomacy and tact
Professional demeanor
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
The expected hourly pay range for this position is $23.00 - $33.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Cooley