Business Development Coordinator

Face Reality Skincare was created with one goal: to give people clear skin and confidence. With over 50 million people suffering from the physical and emotional toll of acne, we made it our mission to develop an effective way to achieve clear skin through adaptive, expert guidance by trained estheticians and premium formulas that use only tested, safe ingredients. We are dedicated to giving not just real results but celebrating people and their skin at every part of their journey.

Business Development Coordinator

We are seeking an experienced and passionate Business Development Coordinator to join our team. The role embodies a "one team" mentality, with a keen eye for identifying support opportunities. This role reports to the National Sales Manager and also directly supports the Chief Revenue Officer. This is a hybrid role working onsite in Danville, CA every Tuesday - Thursday and remotely Mondays and Fridays.

Responsibilities and Essential Functions

Administrative and Business Development Support:

• Maintain trackers and dashboards and regularly report to the Business Development team via emails, meetings, etc.

• Provide administrative assistance to the Business Development team as needed, including research, data analysis, report generation, budget tracking, dashboard management, creative support, travel booking, calendar scheduling and more

• Manage marketing inventory, including promotional materials and branded merchandise

• Contribute to building and maintaining trusting relationships with Account Managers and School Partnerships, all call points at locations, including physicians, nurses, business owners, spa managers, front desk administration, estheticians, massage therapists and all other supporting staff

• Manage the flow of information to ensure inquiries are answered in a timely manner and departmental memos are distributed for action quickly and effectively. Write, edit, and proofread documents and emails with accuracy

• Assist in the preparation of and maintain proposals, presentations, and other Business Development materials

• Assist in planning and organizing Business Development events and meetings including but not limited to coordinating event logistics, venue selection, catering and maintaining guest lists. Ensure all event-related materials and presentations are prepared, accurate, and up-to-date

Chief Revenue Officer Support:

• Handle and prioritize time sensitive and confidential information and documentation with a high level of attention to detail, integrity, and discretion

• Prepare and edit correspondence, reports, presentations, and other documents as assigned

• Organize and prepare materials for meetings, including managing logistics, agendas, presentations, and minutes. Attend meetings to take notes and follow up on actions items

• Manage and maintain executive schedule, including calendar management, meetings, appointments, and travel arrangements and itineraries

• Create spreadsheets, run reports, and maintain detailed, organized records as needed. Assist with various research and special projects as needed including tracking project progress in a timely manner and providing updates to the appropriate parties

• Assist in budget preparation and monitoring, including tracking expenses

• Ensure all invoices, payments, and expenses are submitted to Finance and are paid in a timely manner and in compliance with company policies

• Collaborate with CRO and Directors on various projects, including those related to new hires, company events, office functions, and offsite meetings

• Serve as a liaison between executives and other department to facilitate internal communication

• Assist in planning and organizing department events and meetings including but not limited to coordinating event logistics, venue selection, catering and maintaining guest lists and attendance reports. Maintain rooming lists, travel plans and itineraries. Ensure all event-related materials and presentations are prepared, accurate, and up-to-date

Experience and Qualifications:

• 2+ years experience in preferably in aesthetic, medical or beauty industry

• Bachelors degree OR equivalent combination of education and work experience

• Resilient and able to thrive in a fast paced environment with strong multi-tasking abilities

• Manage expenses within fiscal guidelines and policies

• A valid driver's license (not a high-risk driver) and reliable car

• Experience in using Microsoft Office tools (Word, Excel, PowerPoint)

Physical Demands:

• Must be able to lift and carry objects weighing up to 25 pounds

• Ability to stand, walk, and bend for extended periods

• Excellent hand-eye coordination and manual dexterity

• Ability to move around the office including stooping, crouching, and/or kneeling to troubleshoot issues

• Must possess a valid driver's license and have a clean driving record

• Ability to perform repetitive tasks with accuracy and attention to detail

• Must be able to communicate effectively in verbal and written form

• Comfortable lifting, pushing, and pulling equipment and materials

• Comfortable using a computer, keyboard, and mouse

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

At Face Reality you will have an opportunity to:

• Partake in and contribute to a high-growth brand journey

• Be part of a high performing growing team

• Contribute to executing initiatives across professional channels

Salary: $27- $31 per hour plus bonus and full benefits package