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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Business Coordinator supports Michigan Language Assessment's business management functions through completion of executive administrative tasks for senior management, including acting as executive support to the CEO, general finance processing, critical human resource support and support for projects as assigned. This is a front of house position requiring the ability to multi task and take a lead on general office duties.
Provide executive support through managing staff calendars as assigned, facilitating meeting requests and room bookings, agenda preparation and action monitoring, assisting in scheduling travel and accommodation and processing expenses and reimbursements, and meeting and greeting visitors at all levels of seniority. These duties will include handling sensitive and/or confidential matters.
Support human resource (HR) functions through data entry, assisting in the hiring process (including posting approved positions, scheduling interviews and completing system hiring requirements), maintaining employee records and coordination of new employee orientations and terminations. Facilitation of the performance management and learning and development processes.
Assist with projects as directed. Carrying out research as required and summarizing options. Scheduling meetings, action taking, tracking and action follow ups.
Provide financial support for processing of all payments including purchase orders, invoices and reimbursements, and posting of cash received in financial systems.
Provide other administrative support as directed. Including: Managing reception, events/conference support and coordination and acting as backup for the Business Specialist for mail receipt and distribution, ordering office supplies, coordination of food and beverages for staff events & guests, and supporting facilities functions.
Associate's degree (preferably in business administration)
Exceptional written and oral communication skills
Proficiency with Microsoft Office
Ability to quickly understand financial software packages
2-4 years providing executive level support in a corporate environment
Proven ability operating effectively in a busy office environment
1-2 years working with basic finance responsibilities
Excellent customer service
Familiarity with University of Michigan policies and procedures
Embrace a constantly changing work environment
Attention to detail and excellent organizational skills
The ability to work both independently and as a member of a team
The ability to research, analyse and present material clearly and concisely
Excellent time-management skills
Knowledge of business products and services
Experience with University of Michigan systems - M-Pathways and Business Objects
Experience using Sage 50 or other accounting systems
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Opening ID 164544
Working Title Business Coordinator
Job Title Administrative Assistant Sr
Work Location Ann Arbor Campus
Ann Arbor, MI
Full/Part Time Full-Time
FLSA Status Nonexempt
Organizational Group College Of Lsa
Department Michigan Language Assessment
Posting Begin/End Date 10/26/2018 11/07/2018
Salary $36,000.00 $42,000.00
Career Interest Administration
University Of Michigan