Business Coordinator (Unit Admin/Specialist Casual)

Position Details

Position Information

Recruitment/Posting Title Business Coordinator (Unit Admin/Specialist Casual) Posting Number 24TM0107 Department Cornwall Ctr Metro Studies Overview

Since it was established in 2000, the Joseph C. Cornwall Center for Metropolitan Studies has been a signature component of Rutgers University-Newark's commitment to be an anchor institution for the metropolitan area. Cornwall's specific role is bringing the campus's intellectual talent and other resources to bear on the challenges of revitalizing Newark and similar communities in the region and state. To this end, the Center sponsors research projects, publications, conferences, symposia, seminars, workshops, public forums, and incubates projects translating research into effective practice. In all its work, Cornwall is especially concerned with supporting the most vulnerable urban populations.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Coordinator (Unit Admin/Specialist Casual). This position reports to the Associate Director Spvr. This position will provide business administrative support and day-to-day fiscal operations support for the Cornwall Center.

This position is responsible for and not limited to the following:

• Responsible for the daily processing of various financial transactions and tracking of revenue and expenses.

• Maintain accurate records and accounting of all expended funds, reconcile accounts monthly, and prepare internal reports as directed by the Associate Director Spvr

• Work with Associate Director Sprv and PIs to manage all post-award activities, monitor and reconcile budget expenditures to assist Principal Investigators with fiscal oversight and reporting of grants/contracts receive

• Work in conjunction with the Business Assistant II and Administrative Assistant to maintain accurate records of all expenditures and process requisitions as needed.

• Assist in payroll activities when needed.

Position Status Hours Per Week 20 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Position Salary $16 to $30 p/h Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience.

• Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses Preferred Qualifications

• Strong preference of working knowledge of HCM, SciQuest, and Oracle Journal Entry system.

• Prefer working experience in similar type of environment in higher education institute.

Required Knowledge, Skills, and Abilities

• Requires a bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrate knowledge and understanding of generally accepted accounting principles and practices.

• Strong verbal, writing, interpersonal, organizational analytical, computer and customer relation skills.

• Must be able to handle multiple tasks and special assignments in a professional manner.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date 04/03/2024 Posting Close Date 07/02/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have at least two years of relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy ?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents