Business Coordinator

Title: Business Coordinator

State Role Title: Gen Admin Supv I Coord I

Hiring Range: $56,474 - $91,771

Pay Band: 4

Agency: VA Dept of Transportation

Location: Hospital Building

Agency Website: https://etgi.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4005

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. Are you ready to advance you career at the Virginia Department of Transportation?

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Business Coordinator in our Capital Outlay Division. The Business Coordinator will coordinate payment processing for good and services in compliance with policies and procedures. Also, will assist with budget development, monitoring of the budgets, records management, procurement, and administrative activities.

This position is located in Richmond, Virginia. Position specific responsibilities and duties will include, but not limited to:

Records Management

Organize and maintain records for assigned program area per established retention schedules and policies.

Accounting

Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations.

Business and Administrative Support

Provide administrative support services to assigned program area.

Contract Administration

Process, verify and track assigned contracts. Analyze contract documents.

Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.

Budgeting

Assist in developing assigned budget. Supply projected costs, monitor expenditures, and prepare financial status reports.

Business Management

Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.

Special Assignments

Assume responsibility for special projects and assignments.

Program Analysis and Reporting

Research and compile data and prepare reports or presentations for a variety of programs or projects.

Procurement

Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.

VDOT employees serve the citizens of the Commonwealth and traveling public daily through our mission to plan, deliver, operate, and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity, and collaboration that values differences.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit "Information for VDOT Employees and Applicants": http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Experience with Word, Excel, Access.

• Knowledge of GAAP, accounting policies, practices, procedures.

• Experience using financial management and budgeting computer programs.

• Knowledge of budget development and monitoring.

Additional Considerations

• Experience using Cardinal system.

• A combination of training, experience or education in Business, Accounting or related field desired.

• Senior level management experience in an engineering organization, transportation organization or public sector environment. Experience leading and influencing organizational change.

• Administrative experience coordinating a variety of business functions for a designated program area.

• Experience with state budgeting practices and procedures.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief.

Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

Contact Information

Name: Ricky Hewlett

Phone: 804-836-9516

Email: ricky.hewlett@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.