Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

• Corpus Christi

Department

College of Engineering

• Dean

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC's beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

• The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

RESPONSIBILITIES

Daily Routine Business: 60%

• Review all Purchasing Card (PCard) Expense Reports, Petty Cash, and Mileage Reimbursements for accuracy. Prepare and process any corrections related to these reports.

• Review travel (except for research) and serve as the department's bookkeeper on Concur.

• Monitor all Fee, Service (all), gift, and endowment accounts and report account discrepancies to the Business Manager Prepare Departmental Budget Request (DBRs - budget), Department Correction Request (DCRs - expense), and Journal Entries when necessary.

• Review monthly salary progress report and make necessary PCT and costing allocation entries.

• Prepare Tuition and/or fee payment requests for student from Non-grant accounts for Business Manager approval

• Hire startup and university funded Research Assistants and monitor and update their work period and costing allocation. Process termination according to their Appointment letters.

• Submit invoices and follow-up the payment.

• Under the supervision of the Business Manager, assist with Preparing and Distributing Quarterly Financial Reports for Departments/School/Centers.

Startup Coordinator: 30%

• Coordinate with the Office of Research and Innovation with fundings provided to faculty for startup; create and monitor startup accounts.

• Monitor and Assist faculty on daily startup account usage, provide accounting reports and statement as needed.

• Submit year-end report and ROI report for the college and the Department of Research and Innovation.

Assist Grant Coordinator: 10%

• Assist Grant Coordinator to process payment, submit invoices in IslanderBuy.

• Pay student tuitions per Grant Coordinator's direction.

• Perform other duties as assigned

QUALIFICATIONS

• Bachelor's degree.

• Two (2) years of related experience in general office and accounting

• Additional education/experience may be used as a substitute for the minimum requirements:

• Associate's degree and four (4) years of related experience, OR

• Master's degree

• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Excellent interpersonal and communication skills. Ability to multitask and work cooperatively with others.

• Detail oriented. Ability to perform effectively under conditions of fluctuating workload and a variety of faculty, staff, and students in the College of Science and Engineering.

PREFERRED QUALIFICATIONS

• Master's degree.

SALARY: $20.67 HOURLY ($43,000.00 ANNUAL, APPROXIMATELY)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical

• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

• Up to 83% of premium covered by the university:

• Employee and Spouse

• Employee and Children

• Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.