Utah State University Logan , UT 84322
Posted 1 week ago
Overview
The College of Humanities and Social Sciences has an opening for a full-time Business Assistant II. This position is part of the Business Services Team for the college and focuses on human resources, scholarships, non-capital asset inventory, and other financial services. The position is located within the Dean's Office and will report to the college business manager.
This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2023-2024.
Responsibilities
Personnel:
Serve as college lead in processing and managing hourly and graduate payroll
Meets personally with employees, or by emails, and phone calls to collect required federal hiring documentation to complete I-9s for the college, Affordable Care Act compliance, direct deposit, and W-4 tax forms
Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and assures requests comply with policy prior to submission
Submits EPAFs for employees; including new hires, terminations, and grad assistantships, and labor distributions
Answers inquires pertaining to hourly EPAFs, new hire paperwork, job postings, etc.
Payroll submission in AggieTime - sends reminders and communicates with supervisors, USU's Human Resources Office and business team
Generates/prepares complex preliminary reports to verify accurate payroll data
Submits hourly job postings when requested by departments
Monitors and enforces compliance to established university policies and procedures
Develops and maintains spreadsheets and databases to track information
Attends university training to stay current on policies and procedures
Manages and maintains special projects independently as assigned
Maintains electronic filing of documents and historical data
Scholarships:
Acts as a back-up for business manager in the area of scholarships
Become familiar with university scholarship policies and procedures
Maintain electronic filing of documents and historical data
Processes scholarships and tuition waivers in ServiceNow - in accordance with policies and procedures
May assist with Scholarship Universe (SchU) cycle, and ensures scholarships are accurately set-up and available for student applications
Financial:
Attaches receipts to P-card Workflow transactions
Assists in enforcing P-card regulations
Prepares purchases in EZbuy
Prepares various documents including journal vouchers, on-campus expenditures, budget transfers, and spreadsheets
Special projects as assigned
Develops and maintains record keeping systems
CHaSS Business Services Team:
Participate fully in team meetings and trainings at the college and university level
Back up other business assistants/managers within the college on various transactions as needed/requested
Be a part of the solution when changes are initiated or required
Qualifications
Minimum Qualifications
Four years of directly related work experience with increasing responsibilities; or business/finance bachelor's degree, or an equivalent combination of related education plus directly related experience
Dependable with a strong work ethic
Ability to work under pressure in a fast-paced office environment
Friendly and service-oriented attitude with excellent customer service skills
Strong interpersonal, oral, and written communication skills
Preferred Qualifications
Working knowledge of Banner HR module
Experience processing EPAFs in Banner
Working knowledge of USU's human resources policies
Knowledge, Skills, and Abilities
Competent in the use of computer programs including Microsoft Office (i.e., Excel, Outlook, Word) and other applications. Proven ability to create formulas and spreadsheets in Excel.
Experienced in managing multiple responsibilities and deadlines. Able to organize work responsibilities and self-assess personal performance against target objectives.
Proactive in resolving issues, setting up processes, and providing high-level customer service.
Ability to take initiative, maintain confidentiality and work without close supervision.
Skilled with basic office equipment, including printers, copiers, and telephone systems.
Knowledge of University policies and procedures.
Excellent organizational skills and attention to detail
Required Documents
Along with the online application, please attach:
Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Name and contact information for 3 professional references to be entered into Candidate Profile Cover letter to be typed/pasted at the end of your application
Document size may not exceed 10 MB.
Advertised Salary
Commensurate with qualifications and experience, plus excellent benefits
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights
https://chass.usu.edu/
University Highlights
Founded in 1888, Utah State University is Utah's premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.
Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
About the Region
U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU's main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute's 2022 ranking for best-performing small cities in the nation.
Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, UT 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
Utah State University