Business Administrator

Position Title Business Administrator Position Number NEW Position Status Full-Time Regular Work Hours

Typically Monday-Friday, 8am-5pm

Location Wichita, KS - WSU Main Campus

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

The NIAR Automation Research Center (ARC) is a trailblazer in the realm of robotics and industrial automation, dedicated to crafting innovative solutions that redefine efficiency, productivity, and precision. We are seeking an individual who excels in multitasking, communication, strategic planning, driving efficiency and fostering collaboration. This is a pivotal role designed to support the leadership team and ensure the seamless operation of our business. If you are a proactive problem-solver with a deep understanding of business objectives and the ability to anticipate future needs, consider joining our team!

Summary of Responsibilities

Manages the office activities in a large or complex unit which may include the reception area, business operations, and facilities and may involve multiple locations.

Essential Functions

• Directs and coordinates office services and staff in the development and supervision of departmental programs.

• Resolves office problems independently and facilitates solutions.

• Oversees administrative support and coordination for meetings, conferences and events.

• Assists in the preparation of budgets, may make recommendations and projections. Provides ongoing monitoring and tracking of department budget.

Commitment

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

High school diploma or equivalent

Preferred Education Minimum Experience

Five (5) years of experience in general office, clerical, administrative support or related field; Every 30 hours of relevant college coursework is equivalent to one (1) year of experience.

Preferred Experience

• Experience in preparing and monitoring an operational budget

• Experience managing inventory, including but not limited to purchasing equipment and supplies and ensuring availability of inventory.

• Experience managing and coordinating logistics for events, including but not limited to, catering, venue booking, and materials preparation.

Knowledge, Skills and Abilities

• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced setting.

• Excellent verbal and written communication and interpersonal skills.

• Ability to assist in the preparation and monitoring of the departmental budget.

• Proficiency in Microsoft Office suite.

• Ability to track expenses and ensure compliance with budgetary constraints.

• Ability to pay attention to detail.

• Ability to think critically, problem solve, and anticipate future needs.

• Ability to manage and coordinate logistics for events, including but not limited to, catering, venue booking, and materials preparation.

Licenses, Certificates and Registrations Sponsorship No, due to export control requirements, the University cannot sponsor applicants for employment authorization for this position. User Export Compliance This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a "U.S. Citizen". Additional Information Special Instructions

Department Information

Department 102178-NIAR - Robotics and Automation Lab

Salary Information

Pay Information Commensurate with experience Overtime Eligibility Yes Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment. Many of these benefits are available immediately and some with a wait period.

• Comprehensive health, dental, vision and supplemental coverage offerings

• Retirement plan with generous employer contributions

• Basic employer-paid life insurance and optional life insurance

• Employee and Dependent Tuition Assistance Program

• Generous time off accruals

• Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.

• Additional holidays and/or a discretionary day can be granted by the governor each year.

• Part-time employee accruals are on a pro-rated basis.

• Paid Parental Leave

• State Shared Leave Program

• Employee Assistance Program

• Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 06/06/2024 Closing Date Proposed Start Date

Physical Demands

Physical Requirements

Physical Requirements

• Ability to communicate with others and accurately exchange information. | Constant 90-100%
• Ability to remain in a stationary position. | Frequent 60-90% |
• Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. | Constant 90-100%

Physical Weight Category Light Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Light work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements