Business Administrative Specialist

Agency: Department of Human Services

Opening Date: 06/26/2024

Closing Date/Time: 07/10/2024

Salary: Anticipated Salary (Effective 7/1/24) $5,179 - $7,677 per month ($62,148 - $92,124 per year)

Job Type: Salaried

County: Kane

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39142

Position Overview

The Division of Mental Health is seeking to hire a Business Administrative Specialist for the Elgin Mental Health Center located in Elgin, Illinois to coordinate the fiscal, business and service operations of the Business Office. Manages accounting, Recipient Resource Unit, payroll, timekeeping and Trust Fund processes. Assists in the procurement processes to establish contracts and procure goods for the facility. Assists in the coordination of business, administrative and clinical services and confers with supervisor on special problems.

Job Responsibilities

• Coordinates the fiscal, business and service operations of the Business Office at the Elgin Mental Health Center to manage accounting, Recipient Resource Unit, payroll, timekeeping and Trust Fund processes.

• Establishes contracts for goods and services utilizing the State's BidBuy procurement software or equivalent system.

• Serves as designated lead worker.

• Assists in the planning and development of the Elgin Mental Health Centers budget and other budgetary reports.

• Works closely with staff on special projects as assigned.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with a major in business administration or a related field.

• Requires one (1) year of progressively responsible business experience.

Preferred Qualifications

• Two (2) years of professional experience coordinating fiscal, business and service operations for a public or private organization.

• Two (2) years of professional experience establishing contracts for goods and services for a public or private organization.

• Two (2) years of professional experience assisting in the planning and development for budgets and other budgetary reports.

• Two (2) years of professional experience training and directing staff engaged in business and service functions for a public or private organization.

• One (1) year of experience communicating effectively both verbally and in writing.

• One (1) year of basic proficiency in Microsoft, Word, Excel, etc.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers.

• Requires ability to pass the IDHS background check.

• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

• All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00am-4:00pm Monday-Friday

Business Office

Work Location: 750 S State St, Elgin, Illinois, 60123

Division of Mental Health

Elgin Mental Health Center

Fiscal Operations

Agency Contact: DHS.HiringUnit@Illinois.gov

Job Family: Fiscal, Finance & Procurement; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program - A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Elgin

Nearest Secondary Market: Chicago