Bureau Manager - Administrative & Financial Services

THE COMMUNITY

Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options.

The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation.

Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America's Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

CITY GOVERNMENT

Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor.

The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission.

Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion, with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov.

THE DEPARTMENT

The Department of Community Development delivers a wide variety of programs and services to help create and maintain more safe, sustainable, and livable neighborhoods. The department is comprised of five bureaus:

Building and Safety, Code Enforcement, Housing and Neighborhood Services, Planning, and Administrative and Financial Services. Our staff of more than 200 works tirelessly to serve the community through an array of policies and programs, including land use and development, affordable housing, environment and historic preservation, neighborhood improvement, and construction standards and safety. We are dedicated to making a positive difference in our role to help transform Long Beach into a model urban community that honors its past and embraces the future.

THE POSITION

The Bureau Manager of Administrative and Financial Services is responsible for overseeing two divisions. Within the Financial Services Division, they will work on facilitating, establishing, and overseeing financial management activities, accounting, budgeting, staffing, procurement, and monitor internal control systems and processes.

In addition, they will oversee the Administrative Services Division, where they will be responsible for personnel management of the department which includes recruiting, employee relations, performance management, among other personnel duties. In this capacity, the Bureau Manager will support the Deputy Director to improve existing financial and administrative processes to ensure operational needs are met. 

Duties of this position include, but are not limited to:

• Establish, implement, and oversee sound financial management, accounting, budgeting, staffing, procurement, and monitoring of internal control systems and processes for the department.

• Establish, implement, and oversee sound personnel management of the department, including recruitment, employee relations, performance management, training and professional development, leave implementation, return-to-work coordination, payroll and safety.

• Recommend strategies to the Deputy Director and Director for implementing new and improving existing financial and administrative processes, packaging the department's annual budget to improve the department's operations through maximum number of approvals, and responding to internal and external audits.

• Carryout the activities required of the Successor Agency to wind down the activities of the former redevelopment agency, including preparation of the annual ROPS, validation of the annual reporting for outstanding bonded indebtedness, and ensuring timely payment of obligations. Activities are completed in the context of minimizing the expenses of the City while maximizing its revenues.

• Ensure the department's office environment and equipment are well-maintained, attractive, and meet the operational needs of the department's employees and customers.

• Supervises three direct reports and ten indirect reports.

EDUCATION

• A Bachelor's Degree from an accredited college or university in Business, Public Administration, or a related field is required (proof of possession of a degree required at filling). Professional experience beyond the minimum qualifications may be substituted for education on a year-for-year basis.

• Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing. Any documents submitted must contain either the applicant's name or other identifying characteristics on the document.
  
  Proof of education for academic degrees should indicate the type of degree and date of degree conferral. Candidates who possess degrees or units from outside the United States must attach proof of educational equivalency at the time of filing. 

EXPERIENCE

• Five (5) years of paid, full time equivalent, increasingly responsible experience performing duties in the management and administration of personnel and financial duties for a local government including vendor management, procurement, budgeting, accounting and closing, recruitment, hiring and oversight of personnel activities, compliance, reporting as well as strategic support of senior management staff.

• Three (3) years of the required experience must have been gained in a supervisory or management capacity.

ADDITIONAL REQUIREMENTS

• Possession of a valid Class C Drivers License   

This recruitment will close at 11:59 PM Pacific Time on Wednesday, July 3rd, 2024. To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.

The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact (562) 570-7287.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce.

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.

If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting  https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact (562) 570-7287.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.