Building Services Coordinator

Cushman & Wakefield Columbus , IN 47202

Posted 2 weeks ago

Job Title

Building Services Coordinator

Job Description Summary

Job Description

Job Description Summary

Reports to Department Administrator or Facilities Operations Manager. Coordinates building services and systems, for the smooth operation of a large building or small group of buildings. Serves as primary liaison between FM and all building associates and company departments.

Responsibilities

The Building Services Coordinator is expected to build and maintain strong relationships through clear communication with associate's, vendors and other relevant parties to ensure quality and timely response to facility needs including working cross functionally within the GIS organization.

  • Assist customers with issues

  • Submit work order tickets for issues found during walk thru

  • Send communications as needed to the building

  • Assist with emergency medical/fire calls

  • Problem solve to meet stake holders needs

  • Communicates with all levels of employees

  • Support of:

o Special event planning and execution

o Support Team members as needed

o Assisting Customers with room logistic and scheduling

  • Assists with special events (example- United Way- 100-year celebration)

  • Approve building access as needed

  • Serves as company representative

  • Support team members as needed

  • Work cross functionally with all GIS

  • Respond to customer requests

  • Attend weekly meetings as required

  • Keep headcount data current for all sites

  • Ensure resource rooms have needed materials

  • Assist customers with room logistics/scheduling

  • Coordinate building activities with Security

  • Manages lock and key requests from associates, tenants and others

  • Stock paper for all printers/copiers and change toner when it arrives

  • Management of keys for facilities needs

  • Manage locker assignments and occupancy updates

  • Coordination of:

o of signage for rooms, lockers and workstations

Signage within the building

o Locker/desk assignments

o Lock and Key Requests

o Occupancy Updates/Tracking

o Customer Issue resolution including work order creation

o Resource room inventory

o Drafting and scheduling building communications

  • Small project management such as:

o Furniture relocation

o Small-medium move/add/change projects

o Cross functional coordination

  • Draft and schedule building communications as needed (not responsible to write every communication but could draft and request approval)
  • Management of PO's and expense reports

Qualifications & Requirements

  • The ability to function socially, interact and communicate with guests, not afraid to engage and can clearly communicate and be understood.

  • A personality that is welcoming, polite and helpful and willing to assist guests whenever possible within reason.

  • The ability to show empathy when a guest is experiencing difficulties, demonstrating care and a willingness to help.

  • Strong interpersonal skills and the demonstrated ability to build strong teams from diverse backgrounds.

  • Minimum three (3) years of working experience in hospitality or facility/property management.

  • Experience in managing events, functions and/or conference centers.

  • Strong networking and relationship building skills; energetic, motivated, outgoing.

  • Ability to take direction well and contribute insights and knowledge gained in the field.

  • Complete verbal, written and understanding of English is a must.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.


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VIEW JOBS 3/10/2020 12:00:00 AM 2020-06-08T00:00 Job Title Building Services Coordinator Job Description Summary The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities. Job Description * Job Description Summary Reports to Department Administrator or Facilities Operations Manager. Coordinates building services and systems, for the smooth operation of a large building or small group of buildings. Serves as primary liaison between FM and all building associates and company departments. Responsibilities The Building Services Coordinator is expected to build and maintain strong relationships through clear communication with associate's, vendors and other relevant parties to ensure quality and timely response to facility needs including working cross functionally within the GIS organization. * Assist customers with issues * Submit work order tickets for issues found during walk thru * Send communications as needed to the building * Assist with emergency medical/fire calls * Problem solve to meet stake holders needs * Communicates with all levels of employees * Support of: o Special event planning and execution o Support Team members as needed o Assisting Customers with room logistic and scheduling * Assists with special events (example- United Way- 100-year celebration) * Approve building access as needed * Serves as company representative * Support team members as needed * Work cross functionally with all GIS * Respond to customer requests * Attend weekly meetings as required * Keep headcount data current for all sites * Ensure resource rooms have needed materials * Assist customers with room logistics/scheduling * Coordinate building activities with Security * Manages lock and key requests from associates, tenants and others * Stock paper for all printers/copiers and change toner when it arrives * Management of keys for facilities needs * Manage locker assignments and occupancy updates * Coordination of: o of signage for rooms, lockers and workstationsSignage within the building o Locker/desk assignments o Lock and Key Requests o Occupancy Updates/Tracking o Customer Issue resolution including work order creation o Resource room inventory o Drafting and scheduling building communications * Small project management such as: o Furniture relocation o Small-medium move/add/change projects o Cross functional coordination * Draft and schedule building communications as needed (not responsible to write every communication but could draft and request approval) * Management of PO's and expense reports Qualifications & Requirements * The ability to function socially, interact and communicate with guests, not afraid to engage and can clearly communicate and be understood. * A personality that is welcoming, polite and helpful and willing to assist guests whenever possible within reason. * The ability to show empathy when a guest is experiencing difficulties, demonstrating care and a willingness to help. * Strong interpersonal skills and the demonstrated ability to build strong teams from diverse backgrounds. * Minimum three (3) years of working experience in hospitality or facility/property management. * Experience in managing events, functions and/or conference centers. * Strong networking and relationship building skills; energetic, motivated, outgoing. * Ability to take direction well and contribute insights and knowledge gained in the field. * Complete verbal, written and understanding of English is a must. Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. Cushman & Wakefield Inc Columbus IN

Building Services Coordinator

Cushman & Wakefield