Building Secretary

Please call the Human Resources Department to set up clerical tests at 313-827-3072.

DEARBORN PUBLIC SCHOOLS

PROFESSIONAL STAFF POSITIONS

TITLE: Building Secretary - Miller

QUALIFICATIONS:

1.High school diploma or equivalent.

2.Good personal appearance with avoidance of extremes in dress and actions.

3.Ability to pass Grammar, Spelling, Math, Office Filing/Sorting, Proofreading, Computer Applications tests at 70%.

Must have passing score of 70% on bookkeeping test if required for position.

4.Knowledge of electronic communication (i.e. e-mail).

5.Orally proficient in Arabic preferred.

REPORTING

RELATIONSHIPS: Specified by Personnel upon assignment to a department or school building.

JOB GOAL: Provide clerical and administrative support to district personnel as assigned.

PERFORMANCE

RESPONSIBILITIES:

• 1. Maintain cheerful and friendly telephone and face to face contact with the general public and students.
  
  
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  2. Keep informed regarding all school activities.
  
  
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  3. Provide accurate information to the general public and students regarding school services and related programs.
  
  
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  4. Refer individual inquiries to immediate supervisor for problem-solving, proper information and/or services.
  
  
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  5. Must have good judgment; be able to maintain confidentiality; be dependable and honest; and maintain a professional attitude toward the whole organization.
  
  
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  6. Must be willing to be a team player.
  
  
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  7. Make appointments for supervisor
  
  
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  8. Perform and support all duties of lower classifications.
  
  
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  9. Assume responsibility for the prompt and accurate performance of work where delays and errors would result in direct impairment of service to the public.
  
  
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  10. Supervise the operation and maintenance of all building office machines.
  
  
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  11. Make appointments for immediate supervisor.
  
  
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  12. Provide assistance to administrative superiors in handling public contacts and complaints.
  
  
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  13. Maintain student records in MiStar.
  
  
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  14. Word process letters, bulletins, and reports.
  
  
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  15. Handle confidential matters that relate to technical budgeting items.
  
  
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  16. Assume responsibility for fund accounting.
  
  
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  17. Manage accounts for Title, Unit, building account purchases, SMART system, Reconciliations: purchasing cards, bank statements, petty cash, purchase orders.
  
  
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  18. Provide bookkeeping and accounting functions as assigned.
  
  
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  19. Assume responsibility to handle all school funds, such as fees, petty cash funds and activity funds.
  
  
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  20. Assist in the preparation of the budget.
  
  
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  21. Perform other duties as assigned by the supervisor.
  
  

TERMS OF

EMPLOYMENT: 10 months, DFSE Salary Schedule

EVALUATION: Annually

• indicates essential functions of the job