Building Operations Assistant

Yale University Farmington , CT 06030

Posted 2 months ago

Essential Duties
1.Serves as point of contact for day to day activities involving the facilities planning, physical plant, environmental systems, custodial services, grounds maintenance, utilities, fire safety, Environmental Health and Safety, Yale trades, and external contractors. 2. Monitors conditions of all buildings and space. As the first responder to repair requests, assesses and responds to requests received daily as initiated by faculty, staff, visitors and students. 3. Inspects and monitors all mechanical system equipment. Investigates system malfunctions and take action to resolve. Tracks/reports on facilities related problems. Schedules routine maintenance and repair. 4. Submits requests for facilities/custodial services to appropriate university departments and the assigned Facilities Stewart. Monitors to ensure repairs/services have been completed in a timely and satisfactory manner. 5. Serves as liaison with facilities planners and project managers on all renovations. Coordinates service continuity and utility shutdowns with affected users. Coordinates access to service areas and otherwise restricted spaces. Assists in inspecting projects to ensure timely and satisfactory completion of work. 6. Oversees building access and security programs for supported departments. 7. Participates in budget discussions to ensure necessary resources are available to sustain baseline operations. 8. Oversees temporary staff during peak activity times. 9. May maintain inventories of departmental space or moveable equipment, oversee mail services, shipping and receiving functions, and provide media support services. 10. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Position Focus:

Under the general direction of the Manager of Building Operations & Facilities (MBOF), provides monitoring and maintenance support essential to the proper upkeep of the Lewis Walpole Library, a unit of the Yale Library system situated on 14 acres of partially landscaped grounds in the historic district of Farmington, CT, 45 miles from the main Yale campus in New Haven. The LWL campus includes a modern special collections research facility as well as adjoining buildings (including two 18th-century houses) used to host academic and public programs and to house visiting scholars. As a member of the library's Building Operations Services team, the Buildings Operations Assistant also directly supports library programs and public events & shares responsibility for reception and security monitoring.

Principal responsibilities include:
1.Monitor conditions of all buildings & grounds, including environmental control, fire safety, and security monitoring systems. Address routine needs; notify MBOF of issues or deficiencies that require attention. Assist with daily campus opening and closing routines.
2.Coordinate and monitor routine work of external service providers (e.g., custodial & laundry services; landscape maintenance, HVAC and other mechanical trades services, fire safety inspectors) as assigned.
3.Assist the MBOF on capital projects. Coordinate service continuity and utility shutdowns and access to service areas and restricted spaces. Inspect projects to ensure timely and satisfactory completion of work.
4.Support LWL academic events and public programs (e.g., set-up, reception, parking, security monitoring & response).
5.Provide front office reception coverage (e.g., greet & assist visitors, answer and screen calls, enforce building and campus security protocols).
6.Assist with basic workstation and classroom equipment setup & support, and troubleshoot routine service issues (e.g., rebooting LWL network connections) Refers unresolvable problems to MBOF.
7.Drive LWL vehicle to transport library collections and personnel between Farmington and New Haven. Local transport of other supplies and equipment.
8.Maintains furnishings and equipment inventories for the LWL campus, including the main library complex, a residential guest house for visiting scholars, and "period" reception rooms in the historic Cowles House (1784).
9.In the absence of the MBOF, ensure continuity of baseline operations support & campus maintenance priorities.
10. Assist with emergency response and disaster recovery efforts.
11. Adjust work schedule to support LWL activities as needed. Occasional evening and weekend hours required.
12. Other duties as assigned.

The following Principal Responsibilities are generic in nature; the information contained in this Position Focus are most relevant to this position.

Preferred Education, Experience and


Interest in historic buildings or properties.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance.

Questions regarding Title IX may be referred to the University's Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

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Building Operations Assistant

Yale University