Position Summary: Under the direction of the Manager, the Building Coordinator maintains buildings, handles or oversee day-to-day maintenance, manages preventive maintenance, provides quality control over work performed by third parties, schedules seasonal work on the grounds both landscaping and snow removal, at locations within the region of responsibility.
Essential Duties and Responsibilities include the following. Other duties as assigned.
Manages and completes work orders as received within internal Building/Maintenance Software (FMX)
Consistently modifies the preventative maintenance equipment list within FMX as equipment is added, deleted or repaired.
Coordinates third party vendors to complete various work orders that are outside of work that is performed internally.
Ensures that proper coordination with third party vendors and all necessary FIBT staff is completed before any work is scheduled, along with proper access and security for any afterhours work.
Manages a priority list of Cap Ex items for each location within the region of responsibility for proper yearly budgeting.
Reports any safety or security issues to the associated branch BPSO office for proper reporting.
Provides help during any new construction or remodel work identified at any location within the region of responsibility.
If an individual Branch Custodian person is hired for anyone location, the Building Coordinator would be responsible for providing direction to this person for the completion of the following:
Notifies Building Coordinator concerning need for major repairs or additions to lighting, heating and ventilating equipment.
Cleans snow and debris from sidewalk.
Mows lawn, trims shrubbery and cultivates flowers.
Cleans and polishes lighting fixtures and trim.
Cleans rooms, hallways, lobbies, lounges, rest rooms, corridors, elevators, stairways and other work areas.
Sweeps, scrubs, waxes and polishes floor.
Cleans rugs, carpets, upholstered furniture and draperies.
Dusts furniture and equipment and polishes metalwork.
Washes walls, ceilings and woodwork.
Washes windows, door panels and sills.
Empties wastebaskets and transports trash and waste to disposal area.
If there is no Branch Custodian person at any location within the region of responsibility then the above scope of work needs to be performed by the Building Coordinator or out sourced to properly manage and complete the scope of work
Coordinate security work with Physical Security Tech to trouble shoot issues and replace cameras, card readers, electronic strikes, motion sensors, and alarm panels.
Knowledgeable with HVAC systems and controls, plumbing, electrical, low voltage and overall understanding of building components
Responsible for the ordering of various supplies needed at locations within the region of responsibility
Responsible for the inspection of all areas within a building for proper cleaning and organization
Ensures classified documents are shredded and transports shred to disposal area.
Explains, promotes, cross-sells or refers bank, insurance and trust products or services.
Reviews emails and branch messages to remain current on policy or procedural changes and new product offerings.
Attends periodic training to receive information about various bank services and participates in an exchange of ideas and problems.
Assists with various projects and assignments as needed.
Comply with federal, state, and company policies, procedures, internal controls, and regulations.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma or equivalency.
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms, talk and hear. The employee is regularly required to stand, walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
First International Bank & Trust