Building Coordinator

The Position

Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don't Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let's Partner Together and Come Grow with the City of Hollywood. Apply Now!

For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website athttps://www.governmentjobs.com/careers/hollywoodfl.

Starting Salary For This Position Is Within $55,817.67 - $63,000 Annually

Dependent On Qualifications

JOB SUMMARY:

Under the general supervision of the Chief Building Official or other administrative superior, incumbent coordinates division activities related to businesses, developers, contractors, including business assistance for assigned area; Collaborates with the City's regulatory departments in a continuous effort to improve customer service operations, decrease turnaround times, streamline processes, and to work cooperatively and jointly to provide quality business services.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Serves as a liaison for Building Division between businesses and the various City regulatory departments, related to business expansion, relocation or initial start-up of such businesses, in order to expedite the satisfactory resolution of issues.

• Plans, organizes, coordinates, and evaluates permit processing program activities and operations within the Development Services Department.

• Receives and responds to customer inquiries from the general public and business community; resolves customer complaints in a courteous and professional manner while ensuring policies and procedures are followed. Refers inquires to the proper source for response; responds to citizens in a tactful, complete manner.

• Works collaboratively with and effectively communicates information to staff, other departments, agencies and boards to further the mission of the Building Division.

• Assists with budget preparation to include tracking and monitoring of revenues and expenditures throughout the fiscal year.

• Serves as a point of contact to communicate (but not enforce) City regulations and construction regulations, as well as other department processes within the City, as they pertain to providing a ready and occupiable location for business operation. This includes coordination with the Building Services Division, Zoning Division, and the Business Tax Receipt Division, pertaining to the location and operation of a business.

• Maintains an ongoing review of the City's business regulatory requirements (e.g., building permits)

• Collaborates with the City's regulatory departments in a continuous effort to improve customer service operations, decrease turnaround times, streamline processes, and to work cooperatively and jointly to provide quality business services

• Communicates with supervisor to assist with all questions received concerning customer services.

• Oversees efficient processing of construction plans for review, and inspections for alterations and development of business locations.

• Performs additional duties as assigned by management to assist business and residential clients relating to permitting, inspection and zoning regulations.

• Performs related work as required by the Building Official.

The Requirements

EDUCATION/EXPERIENCE:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• High School Diploma or GED equivalent and three (3) years of progressively responsible construction, project management, permitting, business, business assistance or public administration.

Preferred:

• Bachelor's Degree in Business Administration or Public Administration.

• Experience providing customer service in a building permitting environment.

• Notary Public Certification

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid Driver's License: With proof of automobile insurance

• Background Check: Must have an acceptable background record

• Driving Abstract: Must have an acceptable driving record

Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of modern office practice, machines and equipment.

• Knowledge of accepted principles of supervision, employee relations, and public relations.

• Ability to assign and review the work of subordinates and provide proper instruction.

• Ability to analyze work flow procedures and recommend needed improvements.

• Ability to participate in office activities in various sections to assure uninterrupted flow of work load.

• Ability to understand and implement oral and written instructions, gather information and make reports, and keep office records.

• Ability to work effectively with customers.

• Ability to multitask, organize, and prioritize in a stressful environment.

• Ability to communicate effectively both orally and in writing.

• Ability to exercise good judgment and perform a wide range of supervisory responsibilities.

• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all City ethics and conflicts of interest policies. A strong understanding of ethical behavior is required.

Ability to establish and maintain effective working relationships with the general public, coworkers, City officials, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, or political affiliation.

• Ability to maintain regular and punctual attendance.

PHYSICAL DEMANDS:

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require fingering: picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.

The Examination

Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.

Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.

You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.

Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.

Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.

Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.

Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the

Florida Department of Veterans' Affairs.

Additional Information

All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.

EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;

• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;

• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.

As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.

REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.

All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).

The City of Hollywood is an Equal Opportunity / Equal Access Employer.