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The ASOne Finance Team is an integrated team that provides services to the entire workforce of the Anesthesiology and Pain Medicine and Surgery departments. The overall goal for this team is to provide efficient, expert service to both departments in all financial and grants and contracts matters. Our team is integrated across both departments in order to handle volume of work and to ensure there is available expertise to cross cover all aspects of the financial transactions, grants and contracts activities and to remain compliant in all fiscal activities.
The successful candidate must have strong analytical skills, the ability to independently initiate, implement and prioritize business processes, dedication to accuracy and demonstrated ability to meet deadlines, regardless of multiple on-going domains of work. Organization and management of multiple tasks for timely throughput is essential to success.
S/he must be able to gain the confidence of multiple stake-holders. The need for acting independently within the scope of position is critical.
The purpose of the Fiscal Analyst is to support the Department of Surgery (DOS) and the Department of Anesthesiology and Pain Medicine's (APM) fiscal processes. S/He will primarily assist with funded grants/contracts in the DOS Patient-Centered Outcomes Research Institute (PCORI) and the APM Neurobiology of Addiction, Pain, and Emotions (NAPE) lab. S/he will report to the Grants & Contracts Manager assigned to these activities.
Grants & Contract Subcontract analysis and monitoring (60%)
Will provide support for the analysis of approximately 100 subcontracts. Activities include invoice monitoring, renewal, and closeout processes. Following established guidelines, prepare budget reports and files including: budget projections and documentation requirements, identify trends that may impact balances and recommend solutions in support of the project goals
Collaborate with the Grant Managers to track and processes subcontract documentation
Purchasing Duties (20%)
Will support the departmental purchasing team in providing purchasing and reimbursements processes related to grants funded projects; primarily PCORI funded grant/contracts as well as for the new NAPE faculty and lab staff
Assist with processing purchasing and reimbursement activities, ensuring purchasing on these grants and contracts, providing guidance on compliance issues within scope of position
Understand purchasing protocols that are outside normal processes and ensure equipment and materials are purchased in a timely and compliant manner, using appropriate pathways for purchase. Must have or quickly gain depth of understanding of rules around grant and contract purchasing and implement or oversee purchases for assigned grants and sub-contracts
On occasion may provide back up to the purchasing team to cover absences when needed
Prepare financial transactions such as Online Salary Expense Transfers (OSETs), Expense Transfers, budget reporting. (20%)
Under the general direction of the Assistant Director of Finance and departmental Grant Managers, initiate appropriate internal controls and audit trails to assure proper and appropriate charges to budgets; investigate questionable entries and initiate corrective measures
Perform complex technical analysis for fiscal issues relating to faculty salaries and effort reporting, and online salary expense transfers (OSETs)
Process journal vouchers, OSETS, RTEs, no cost extension requests, invoices, and grant closure documentation as needed for optimal management of each budget
Assist with budget reconciliation; maintain requisitions, approvals, invoices, packing lists, etc. as necessary to meet audit requirements and manage project budgets
Prepare closed budget files for storage according to records retention policies
Compose correspondence and prepare reports as requested and as necessary
Serve as back up for the centralized departmental Purchasing process
Become and remain fully informed and expert on fiscal policies, and compliance issues
Education: A Bachelor's Degree with major study in accounting, business administration, or related field AND
Type and Years of Experience: two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience
OTHER REQUIRED QUALIFICATIONS
Familiarity and experience with the financial management
Proficiency with Excel
Demonstrated problem-solving skills
Effective written and oral communication skills
Proven organizational skills
Cooperative and professional working style; self-starter with ability to work independently
Experience with University policies and procedures, and online systems such as Workday, MyFD, SAGE and Grant Tracker
Two years of work experience to include grant and contract management, budget management and computerized information systems
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others.
Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
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