Incumbent must have a high school diploma and minimum of three years working with budgets on a campus/department or in a business or non-profit setting with management experience. A minimum of 12 hours in higher education is preferred.
Financial analysis, planning, budgeting, and forecasting experience, and school district or governmental experience is preferred. Ability to analyze problems and to identify significant factors, gather pertinent data and recognize solutions. Ability to utilize software applications to manage, extract and analyze data to facilitate reporting and reconciling analysis. Any other experience that has provided the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Candidate must possess highly analytical skills and must be proficient in Microsoft Excel, PowerPoint, and Pivot Table software applications. Excellent customer service, communication, and writing skills are required.
Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students. Employees must have a successful record in outstanding customer service with clients.
JOB PURPOSE AND RESPONSIBILITY
The incumbent supports the State and Federal Accountability Department in establishing, monitoring, and accurately reporting budgets for the Austin Independent School District. This position is responsible for processing budget transfer requests from the district campuses and various district departments for the purpose of budget control and maintaining various budget office files. Incumbent will assist with other financial department functions necessary in day-today activities and may assist with the development and maintenance of the annual budget and long range budget planning.
Enter daily budget transfers requested from district campuses and various district departments.
Provide individual coaching and training to bookkeepers to maintain and update their budgets.
Provide training during Grant Academies to area bookkeepers and others on requirements for using and maintaining grant funds.
Assist personnel to prepare budgets, if necessary, and review the completion of budget worksheets during all budget processes.
Compile, review, process and meet deadlines for budget amendments.
Enter and maintain office log of budget transfers.
Answer inquiries from district campuses and various departments as to account balances and progress of pending budget transfers.
Prepare monthly budget balances for the Director.
Assist school and various department personnel with the submission of the general fund and grant budget requests.
Assist in responding to surveys and providing information to the requests.
Maintain the chart of accounts.
Possess the ability to learn requirements of grant budgets in quick manner of time.
Prepare annual updated budget worksheets to reflect all changes prior to distributing the worksheets to principals at the annual budget workshops.
Learn and apply budgetary compliance and regulations for various grants.
OTHER DUTIES AS ASSIGNED
Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.
PHYSICAL EFFORT AND WORK ENVIRONMENT
Work is performed in a standard office environment, which at times, may be crowded and congested with considerable interfering noise and interruptions. Computer use is required and prolonged use may result in repetitive hand motion. Must be able to sit for long periods of time, type and operate a 10-key calculator, operate a computer keyboard and mouse, view computer printouts and visual displays. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary. Regular attendance is required for this position. Some travel to campuses and/or meetings may be required for this position.
PERSONAL WORK RELATIONSHIPS:
This position reports directly to the Director of State and Federal Accountability with no direct supervisory responsibilities. Incumbent will provide guidance and assistance in relation to the budget accounts and appropriations to district campuses and various AISD department personnel.
Duty Days: 260
Pay Grade: CP1
Starting Salary: $21.91/Hr
Comprehensive Benefits Package
Employee Discount Program
Closing Date: Until Filled
An Equal Opportunity Employer
Austin Independent School District