Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program, the Legacy Washington and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.
Acting Budget Manager
Please note: This is a non-permanent position that is scheduled to last until December 31, 2018.
This position reports to the Operations Division Director. This position also takes direction from and provides support to the Assistant Secretary of State who is the Chief Budget Executive for the Office of the Secretary of State.
As an expert level budget analyst, this position supports and contributes to the mission of the office by providing detailed budgeting analysis, development and monitoring of the Office operating budget, as well as accurate and timely data to executive management and stakeholders to make necessary financial decisions that impact the Office. This position functions as a collaborative partner in order to provide high level support that enables the divisions of the Office to respond efficiently and proactively to our customers' needs. Duties
Provides consultation on budget issues:
Consults with divisions in preparing biennial / supplemental budget requests (operating & capital) and allotments
Identifies trends for executive managers by providing budget report analysis
Responds to questions related to budget, revenue, and expenditures
Explains accounting and budgeting systems, procedures and processes to program staff, and stakeholders
Supports management in decision making on budget issues, provides expertise on legal/process requirements and sound budgeting principles
Works directly with budget management staff, division leadership staff, OFM staff, legislative staff, and stakeholders
Coordinates collection, compilation, and submission of the Office's strategic plan
Trains management and staff in the budget, allotment, and fiscal note laws, regulations, and processes
Oversees the Office's OFM performance measures and reporting within deadlines
Prepares fiscal notes and coordinates office fiscal note process of proposed legislation impacting the Office
Develops and prepares biennial and supplemental budget requests (operating & capital) for the Office
Develops and prepares allotments (operating & capital) for the Office
Develops and prepares decision packages
Provides financial analysis, allotments/proposed spending plans, internal allotment adjustments, requests for unanticipated funds, fiscal note cost assumptions, and fiscal year close expenditure adjustments
Develops the budget and decision packages for the Office for submittal to Office of Financial Management (OFM)
Monitors program budget performance and assists divisions in budget implementation.
Maintains the Office activity inventory
Works with all divisions to update the Strategic Plan
Works with facilities and all divisions to update and maintain the 10 year facilities plan
Budget Monitoring and Reporting
Analyzes and monitors Office operating and capital budgets
Ensures accuracy of expenditures and processes financial corrections as necessary; makes recommendations based on spending patterns
Monitors administrative expenditures to allotments for overall Office through the monthly financial analysis for compliance with budget and permissible funds' use
Monitors all technical aspects of the budget and allotment process to ensure compliance with OFM instructions and legislative intent
Developing, evaluating, and monitoring the Office's multi-funded, multi-million dollar biennial budget
Analyzing financial information and making recommendations, as well as estimating program revenues and expenditures
Advises and assists managers and executives in developing spending strategies
Prepares and presents periodic financial reports to program managers
Monitors and reviews state-wide revenue forecasts
Monitors and forecasts revenue information that supports Office operations
Providing historical analysis and projections of future revenue, expenditure, and FTE levels
Other Duties as Assigned
Communicates with representatives from other state agencies, institutional departments, and various committees regarding the implementation of state legislation and regulations and institutional policies and procedures
Prepares and presents to other state agencies rate structure information
Prepares program structure changes and presents to the LEAP committee
Assists programs and financial services with cost coding resolutions
Monitors bills relating to fiscal notes through the legislative session
Monitors and updates master and fine arts insurance policies
18 quarter or 12 semester hours in college level accounting, auditing, or budgeting
Four years of full-time accounting, finance or budget work, at least two years is developing and managing budgets using state budget systems & processes (full time) in the State of Washington. A Master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for up to 2 years professional experience, but not the two years' budget experience
Familiarity with state budget laws, regulations and processes
Familiarity with OFM budget and fiscal note systems
Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position
Demonstrated ability to manage multiple projects and deadlines effectively and independently
Knowledge of budget and allotment laws, processes, procedures and experience in developing and tracking budgets and allotments in the state environment
Knowledge of statutory requirements, policies, issues & strategic direction
Advanced level of skills in using standard spreadsheet software such as Microsoft Excel to create, modify, print and format spreadsheets, work with formulas and functions, use templates, styles, AutoFormats and multiple worksheets
Bachelor's Degree in a financial related field
Experience processing fiscal notes for an agency of similar size
Experience with federal grant reporting, monitoring or auditing
Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant
Experience and knowledge of the Salary Projection System (SPS)
Experience and knowledge with Development of OFM performance measures
How to Apply
To be considered for this this position you must attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.
You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile, you will not receive credit.
All veterans must include a copy of your DD214 to receive preference in the hiring process. You must redact your social security number before attaching it to your application.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not
discriminate on the basis of religion, age, sex, marital status, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-7145.
State Of Washington