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Budget Manager

Expired Job

State Of Washington Tumwater , WA 98511

Posted 4 months ago

Description

Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program, the Legacy Washington and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.

Acting Budget Manager

Full-Time

Please note: This is a non-permanent position that is scheduled to last until December 31, 2018.

This position reports to the Operations Division Director. This position also takes direction from and provides support to the Assistant Secretary of State who is the Chief Budget Executive for the Office of the Secretary of State.

As an expert level budget analyst, this position supports and contributes to the mission of the office by providing detailed budgeting analysis, development and monitoring of the Office operating budget, as well as accurate and timely data to executive management and stakeholders to make necessary financial decisions that impact the Office. This position functions as a collaborative partner in order to provide high level support that enables the divisions of the Office to respond efficiently and proactively to our customers' needs. Duties

Provides consultation on budget issues:

  • Consults with divisions in preparing biennial / supplemental budget requests (operating & capital) and allotments

  • Identifies trends for executive managers by providing budget report analysis

  • Responds to questions related to budget, revenue, and expenditures

  • Explains accounting and budgeting systems, procedures and processes to program staff, and stakeholders

  • Supports management in decision making on budget issues, provides expertise on legal/process requirements and sound budgeting principles

  • Works directly with budget management staff, division leadership staff, OFM staff, legislative staff, and stakeholders

  • Coordinates collection, compilation, and submission of the Office's strategic plan

  • Trains management and staff in the budget, allotment, and fiscal note laws, regulations, and processes

  • Oversees the Office's OFM performance measures and reporting within deadlines

  • Prepares fiscal notes and coordinates office fiscal note process of proposed legislation impacting the Office

Budget Development

  • Develops and prepares biennial and supplemental budget requests (operating & capital) for the Office

  • Develops and prepares allotments (operating & capital) for the Office

  • Develops and prepares decision packages

  • Provides financial analysis, allotments/proposed spending plans, internal allotment adjustments, requests for unanticipated funds, fiscal note cost assumptions, and fiscal year close expenditure adjustments

  • Develops the budget and decision packages for the Office for submittal to Office of Financial Management (OFM)

  • Monitors program budget performance and assists divisions in budget implementation.

  • Maintains the Office activity inventory

  • Works with all divisions to update the Strategic Plan

  • Works with facilities and all divisions to update and maintain the 10 year facilities plan

Budget Monitoring and Reporting

  • Analyzes and monitors Office operating and capital budgets

  • Ensures accuracy of expenditures and processes financial corrections as necessary; makes recommendations based on spending patterns

  • Monitors administrative expenditures to allotments for overall Office through the monthly financial analysis for compliance with budget and permissible funds' use

  • Monitors all technical aspects of the budget and allotment process to ensure compliance with OFM instructions and legislative intent

  • Developing, evaluating, and monitoring the Office's multi-funded, multi-million dollar biennial budget

  • Analyzing financial information and making recommendations, as well as estimating program revenues and expenditures

  • Advises and assists managers and executives in developing spending strategies

  • Prepares and presents periodic financial reports to program managers

  • Monitors and reviews state-wide revenue forecasts

  • Monitors and forecasts revenue information that supports Office operations

  • Providing historical analysis and projections of future revenue, expenditure, and FTE levels

Other Duties as Assigned

  • Communicates with representatives from other state agencies, institutional departments, and various committees regarding the implementation of state legislation and regulations and institutional policies and procedures

  • Prepares and presents to other state agencies rate structure information

  • Prepares program structure changes and presents to the LEAP committee

  • Assists programs and financial services with cost coding resolutions

  • Monitors bills relating to fiscal notes through the legislative session

  • Monitors and updates master and fine arts insurance policies

Qualifications

REQUIRED QUALIFICATIONS:

  • 18 quarter or 12 semester hours in college level accounting, auditing, or budgeting

  • Four years of full-time accounting, finance or budget work, at least two years is developing and managing budgets using state budget systems & processes (full time) in the State of Washington. A Master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for up to 2 years professional experience, but not the two years' budget experience

  • Familiarity with state budget laws, regulations and processes

  • Familiarity with OFM budget and fiscal note systems

  • Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position

PREFERRED/DESIRED QUALIFICATIONS:

  • Demonstrated ability to manage multiple projects and deadlines effectively and independently

  • Knowledge of budget and allotment laws, processes, procedures and experience in developing and tracking budgets and allotments in the state environment

  • Knowledge of statutory requirements, policies, issues & strategic direction

  • Advanced level of skills in using standard spreadsheet software such as Microsoft Excel to create, modify, print and format spreadsheets, work with formulas and functions, use templates, styles, AutoFormats and multiple worksheets

  • Bachelor's Degree in a financial related field

  • Experience processing fiscal notes for an agency of similar size

  • Experience with federal grant reporting, monitoring or auditing

  • Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant

  • Experience and knowledge of the Salary Projection System (SPS)

  • Experience and knowledge with Development of OFM performance measures

Supplemental Information

How to Apply

  • To be considered for this this position you must attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.

  • You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile, you will not receive credit.

  • All veterans must include a copy of your DD214 to receive preference in the hiring process. You must redact your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not

discriminate on the basis of religion, age, sex, marital status, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-7145.


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Budget Manager

Expired Job

State Of Washington