Budget, Finance And Special Projects Officer

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #139: Budget, Finance and Special Projects Officer

NUMBER OF VACANCIES: 1

DEPARTMENT: Administrative Services / Finance

WORK LOCATION: West Annex

• 1st Floor

HIRING SALARY: $73,357.19 - $114,054.99

PAY GRADE: P, Exempt

TYPE OF POSITION: Regular, Full-Time

DAYS WORKED: Monday

• Friday

HOURS WORKED: 8:00 a.m.

• 5:00 p.m.

APPLICATIONS WILL BE RECEIVED THROUGH: Open Until Filled

JOB DUTIES

ESSENTIAL DUTIES:

Under the direction of the Administrative Services Director and Deputy Administrative Services Director this position will be responsible for the complex professional and administrative budget work, year-end financial statement audit process, implementation of various electronic systems that impact financial operations and internal processes and procedures of the day-to-day operations of the Administrative Services Department.

Position will directly supervise a team of three accountants who will collectively assist in achieving the objectives and directives set forth in this position by the Administrative Services Director and Deputy Administrative Services Director. Position will lead, guide and develop these staff members to affectively achieve assigned tasks.

Position requires excellent customer service skills, establish and maintain effective working relationships with other employees, officials, and all members of the general public. Position will explain, interpret, justify, and defend department programs, policies, practices, actions, and activities for both internal and external customers along with department employees.

Plans, organizes, coordinates, prepares, and administers the annual City-wide budget. As part of this process this position:

• Coordinates the annual budget process from commencement to completion.

• Coordinate with all City departments and divisions for their input of their proposed expenditure budgets.

• Coordinate with all City departments on estimation of earned program revenues and estimates all general fund related revenues.

• Oversees the Cost Allocation Plan and integrates the Plan into each annual budget.

• Coordinates all meetings between City departments, divisions and the City Manager's Office.

• Assists the Administrative Services Director and City Manager with all budget hearings/presentations.

• Prepares, compiles and distributes all budget documents including, but not limited to, the public budget presentation, the preliminary and final budget books, line-item detail budget book, capital improvement plan and program budget book.

• Ensure compliance with all requirements of the Government Finance Officers Association's (GFOA) Distinguished Budget Presentation award program and submit the City's program budget book for annual award consideration.

• Monitors City wide budget for compliance.

• Proposes budget adjustments to the City Council as needed.

• Responsible for timely fund line item budget adjustments.

• Responsible for successful submission and approval of each budget adjustment in accordance with the Department of Finance and Administration Local Government Divisions (DFA LGD) Local Government Budget Management System (LGBMS).

• Works closely with the DFA LGD assigned Budget & Finance Analyst.

• Provides technical assistance to City employees related to budgeting matters, as needed.

• Performs any other budget function assigned that may not be listed above.

Assists the Deputy Administrative Services Director with monthly, quarterly and annual financial matters including, but not limited to, the following:

• Performs detailed review of the monthly financial reports created by the team and distributes these reports to the involved department/division head.

• On a monthly basis, annualizes the City's gross receipts tax collections, books the activity within the City's ERP system, updates all routine reports and submits to the Administrative Services Director.

• After the quarter is closed, responsible for timely analysis and submission of the City's quarterly activity to be uploaded to the DFA LGD LGBMS. This includes uploading of all required supporting documentation and working with the assigned Analyst to answer any questions.

• Supervises the complete general government fixed asset reporting lifecycle and management of these assets within the City's ERP system.

• Supervises the complete lodger's tax reporting and collection process.

• Assists the Deputy Administrative Services Director with any and all aspects of the annual financial statement audit to include, but not limited to, development of supporting auditor schedules, pulling of auditor support, drafting of the Annual Comprehensive Financial Report (ACFR), and submission of the ACFR to GFOA for the Certificate of Achievement for Excellence in Financial Reporting Award.

• Assists the Deputy Administrative Services Director with any and all aspects, as directed, of the Popular Annual Financial Report (PAFR) including submission to GFOA for the PAFR award program.

• Under the direction of the City Treasurer, works in conjunction with the Deputy Treasurer for all investment related matters including, but not limited to, evaluation of securities to purchase, reporting and review/update of the investment policy.

• Provides technical assistance with the City's debt management activities, including quarterly analysis of the long-term debt portfolio and preparation of the long-term debt report and maintenance of debt service schedules and the City's total debt obligation. Works with the Director and Deputy Director to perform analysis of new debt options.

• Provides technical assistance to City employees related to financial matters, as needed.

• Performs any other financial function assigned that may not be listed above.

Responsible for successful completion of any assigned special project which may include the development of said special projects. Special projects can be in any form to include, but not limited to, internal policy/procedure review of the Administrative Services Department or another City department/division. Special projects may also include implementation of various electronic software that assist City Departments in their day to day operations and are connected financially and, therefore, require involvement from the City's Administrative Services Department. Special projects may also be assigned as a special request from the City Manager or another department/division. Finally, special projects could include the implementation of a new ERP System.

NON-ESSENTIAL DUTIES:

Attendance at work is an essential function of this position.

Strong oral/written communication, project management and systems development skills.

Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.

May serve on various committees, as required and assigned.

Maintains and adheres to safety procedures.

As a member of a work team must exercise personal initiative and be a team player at the same time - willing and able to coordinate and cooperate with a variety of customer, supplier and colleague requirements.

Keeps management and customers fully and timely informed of pertinent activities that affect them.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Testing Policy which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Successful candidate must provide enough information for a thorough background check.

Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field, five (5) years of progressively responsible municipal accounting or finance work, and (2) years of supervisory experience or any equivalent combination of education and experience.

Graduate degree or Certified Public Accountant (CPA) license is preferred.

Extensive knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; working knowledge of public finance and fiscal planning.

Extensive knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) required.

Ability to deal tactfully and develop effective working relationships with department heads, elected and appointed officials, staff, vendors, professional consultants and the public.

Ability to prepare and analyze complex financial reports, and to simplify the reports in summary formats for presentation to management and City Council.

Ability to interpret, understand and ensure compliance with state, federal and city statutes and ordinances as related to the financial and accounting functions.

Knowledge of New Mexico State Statutes pertaining to municipal budgets and financial reporting.

Ability to work under stress and handle stressful situations. Ability to meet deadlines.

Ability to maintain confidential, sensitive material.

Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills.

Strong work ethic, displaying initiative, adaptability, and integrity.

Comprehensive knowledge of computer applications and software packages. Including, but not limited to, MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional, and other electronic document management systems is required. Preferred Software is Central Square/NaviLine and Google applications.

Works independently with minimal supervision and collectively as a team member.

Valid New Mexico or state of current residency driver's license.

TOOLS AND EQUIPMENT USED:

Personal computer including word processing software and spread sheeting software such as Word, Excel, and Power Point. Central Square ERP systems, various printers, motor vehicle, calculator, copy machine, telephone, scanner, mail opener, internet banking service and PC internet.

Operate a motor vehicle to assist in carrying out the business of the department and the City.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V