Budget And Financial Technician

Summary

The Incumbent serves as the Budget and Financial Technician in the Facilities Management Services (FMS), at the VA Southern Oregon Rehabilitation Center and Clinics (SORCC), White City, Oregon, and is the primary person responsible for the day-to- day budget/accounting and acquisition aspects of operations within FMS.

Learn more about this agency

Help

Overview

• Accepting applications

• Open & closing dates

04/19/2024 to 05/09/2024

• Salary

$49,025 - $63,733 per year

• Pay scale & grade

GS 7

• Help

Location

1 vacancy in the following location:

• White City, OR 1 vacancy

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0503 Financial Clerical And Assistance

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSV-12387138-24-SE

• Control number

787622200

Help

This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Individuals with disabilities

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• Peace Corps & AmeriCorps Vista

• Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Veterans

Clarification from the agency

Special authorities include: Former overseas employees and foreign service employees. Clarification for these authorities is provided in the questionnaire. First AOC (Area of Consideration) is Facility employees; Second AOC is VA Agency; Third AOC are all other eligible applicants.

Videos

Help

Duties

MAJOR DUTIES:

Initiates and prepares IFCAP procurement vehicles (2237s) to complete micro-purchases through Supply Chain Management (SCM). Prepares complete purchase requests and requests for contract actions, including, but are not limited to, sole source justifications, specifications and detailed statements work, special requirements, quotations, procurement vehicles,6500.6 security checklist, and all other items to submit complete contract packages to contracting.

Incumbent acts as FMS Control Point Clerk for 30+ fund control points. Determines appropriate fund control points, cost center codes, and subaccounts, and obligates funding. Also determines individual appropriations to be used. Comprehends some standard accounting codes, classifications, and terminology related to Financial Management System (FMS) control points and procedures.

Prepares 1358 obligations for GSA vehicles, fuel, and VA quarters rental reimbursements. TW worker pay and other miscellaneous obligations as necessary. Incumbent continually monitors and examines control point funding accounts, closes accounts, requests additional funding for accounts with the Chief's concurrence, prepares recurring budget forecasts and financial condition reports within FMS, and recommends budget proposals to meet program needs adequately.

Utilizes the capabilities of the computer system to extract information needed by management for budget development, cost, and workload analysis. Builds complex spreadsheets for budget tracking outside the IFCAP system for better tracking.

Monitors and administers annual maintenance and service contracts, including gathering data and technical requirements from a responsible technical staff. Tracks in depth contract deadlines and submittal cutoffs in depth to avoid any interruption of services. Works independently in contract tracking with only minor oversight of the Administrative Officer.

Prepares detailed FORCE Action Requirements for purchase requests, which include, but are not limited to, detailed specifications, statement of work, estimates, specific project considerations, patient privacy issues, and procurement means (2237s).

Performs duties assisting the FMS Secretary, Work Order Clerk, and, sometimes, the Administrative Officer in fleet management duties. These duties include assigning work orders, timekeeping, overseeing the key control program and government licensing program, pulling fleet reports, and other fleet duties as assigned. Memos and other correspondence may also be assigned as needed.

Maintains official timesheets for all 96 FTEE by assisting with official timekeeper tasks. Submits requests for overtime and hazardous duty pay (asbestos).

As stated above, the incumbent continuously reviews changes in rules and regulations related to time and leave situations peculiar to FMS. The incumbent remains up to date on all timekeeping training provided by the payroll department.

Performs other related duties as assigned.

Work Schedule: Monday

• Friday, 8:00 am

• 4:30 pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Budget and Financial Technician/PD905000

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

Help

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 05/09/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to, knowledge of budget/accounting and acquisition aspects of operations; ability to extract information for budget development, cost and workload analysis; initiating and preparing purchasing documents; negotiating with vendors on price adjustments or item returns; determining appropriate fund control points, cost center codes and subaccounts and obligating funding; receiving billing documents, validating data entry, certifying their accuracy and completeness; gathering data and technical requirements; knowledge of contract acquisition procedures; thorough knowledge of governing supply, acquisition and standard accounting requirements and regulations, policies, procedures and instructions applicable to the specific assignment; validates, transactions, monitors, and maintains balances; reconciles the accounts for control points. Note: Experience must be fully demonstrated and documented on your resume and must include job title, duties, month & year starting and ending dates and hours worked per week.

Preferred Experience: Typing 40 WPM

You will be rated on the following Competencies for this position:

• Contracting/Procurement

• Financial Management

• Financial Management

• Principles of Finance

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary. The employee may sit comfortable to do the work. There may be some walking, standing, bending, carrying or light items such as papers, books or small parts. No special physical demands are required to perform the work.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Read more

• Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Resume Reminder- Your resume must include the following information for each job listed:

• Job title Duties (be as detailed as possible)

• Month & year start/end dates (e.g. June 2007 to April 2008)

• Full-time or part-time status (include hours worked per week)

• Series and Grade, if applicable, for all Federal positions you have held

• Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.