Budget And Contracts Coordinator (Fiscal Analyst 2)

Initial Posting Date:

03/22/2024

Application Deadline:

03/31/2024

Agency:

Oregon Health Authority

Salary Range:

$4,998 - $7,647

Position Type:

Employee

Position Title:

Budget and Contracts Coordinator (Fiscal Analyst 2)

Job Description:

The Oregon Health Authority (OHA) is the organization at the forefront of lowering and containing costs, improving quality, and increasing access to health care in order to improve the lifelong health of Oregonians. OHA is responsible for most state health services and for implementing the health care reforms in House Bill 2009. OHA is overseen by the nine-member citizen Oregon Health Policy Board working toward comprehensive health and health care reform in our state.

The OHA mission is helping people and communities achieve optimum physical, mental and social well-being through partnership, prevention and access to quality, affordable health care. OHA's work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone.

This is a full-time, limited duration position and is represented by a union. The duration of this position is expected to last 12 months. Limited duration positions are benefit eligible. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.

What will you do?

This Budgets and Contracts Coordinator (Fiscal Analyst 2) prepares budgets, monitors fiscal operations, analyzes financial data and program budgets, and develops fiscal resources, under the guidance of program managers within the Health Promotion and Chronic Disease Prevention (HPCDP) Section. The Budgets and Contracts Coordinator will track financial information, analyze data to identify discrepancies or trends, forecast revenues and expenditures and calculate costs/benefits.

The Budgets and Contracts Coordinator will use information technology to analyze, compile and write standard financial and budget related reports and procedures. This position assists managers and contract administrators with budgets and contracts. Budget assistance includes evaluating, coordinating and integrating program budgets. This position functions under the supervision of the HPCDP Section Manager.

This position is expected to learn and maintain an awareness of changes in program policy that may impact active/existing grants and contracts. The person in the permanent position has resigned. This is the only FA2 position in the Section currently. A vacancy in this position has immediate, acute impacts on the ability of the Section to complete core fiscal, budget, and contracting activities, which in turn impacts all operational needs, internally and externally.

What's in it for you? The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefit packages for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx

• Paid Leave Days:

• 11 paid holidays each year.

• 3 additional paid personal business days each year.

• 8 hours of paid sick leave accrued each month.

• 8 hours of vacation leave accrued each month with increases every 5 years.

• Pension and Retirement plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the Oregon Public Service Retirement Plan (OPSRP).

• Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you've made the equivalent of 120 qualifying monthly payments.

• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

• Continuous growth and development opportunities.

• Click here to learn more and access a summary of State of Oregon benefits.

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030

• Becoming an anti-racist organization

• Developing and promoting culturally and linguistically appropriate programs, and

• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.

Minimum Qualifications:

Five years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system.

OR, five years of professional-level experience in accounting, fiscal auditing, management or program analysis. Experience must have included modeling, forecasting and analyzing fiscal information.

OR, successful completion of the Department of Administrative Services Budget and Management Public Administrative Trainee Program.

Note:

A Bachelor's Degree in Business, Public or Non-Profit Management, Finance, Accounting or a related degree (such as Public Policy, Political Science, Public Administration, Economics or other analytical or technical degree) may substitute for three years of the required experience.

A graduate-level degree in any of the above areas may substitute for four of the five years.

Desired Attributes:

At least five years of experience with: budget development and oversight; contract/grant development and administration, including experience with solicitation procedures; and the fiscal and administrative aspects of managing grants received from funding agencies. Technical writing skills required for contract and solicitation document development. Extensive experience using spreadsheet software, such as Excel, required. Bachelor's degree preferred. Technology skills set to keep all data secure whether working onsite or remotely.

Working Conditions:

Extensive use of personal computer, often for long hours. The work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that the work will need to be conducted onsite. Short timelines on many projects including deadlines in the budgetary process, grant and RFP preparation, and awarding of grants and contracts.

Directions to Apply:

Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position.

• External Applicants: Click the "Apply" button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.

• Current State of Oregon employees: Apply through your employee Workday account. View this job aid for assistance.

Resources:

• Workday will timeout after 20 minutes of inactivity.

• Workday performs best in Google Chrome.

• Check both your e-mail and Workday account for updates regarding this recruitment.

• Oregon Health Authority (OHA)

• Oregon Health Authority Website

• Mission, Vision and Core Values

• Programs and Divisions

• Career Resources

• State of Oregon Career Resources Page

• Get Your Application and Resume Noticed

• Ace the Interview

• Search for State of Oregon jobs

• How to Set Job Alerts

Additional Information:

• Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

• Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the Pay Equity Project homepage to learn more.

• Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

• Veterans: If you are a veteran, you may receive veterans' preference points. Click here for more information about veterans' preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time. Veterans | Oregon Department of Veterans Affairs: 1-800-692-9666

• This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.

Questions?

If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Juan McGruder, HR Analyst 2, at Juan.A.McGruder@oha.oregon.gov or by phone at (503) 302-0454.

TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.

Affirmative Action, Equal Opportunity, and Pay Equity:

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA's mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.