Budget And Contract Specialist (Executive II)

Agency : Department of Human Services

Opening Date: 06/27/2024

Closing Date/Time: 07/11/2024

Salary: Anticipated Salary (Eff 7/1/24) $6,339-$9,178/month ($76,068-$110,136/year)

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39249

Position Overview

The Division of Rehabilitation Services (DRS) is the state's lead agency serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. This position is the Budget and Contract Specialist for the Business Enterprise Program for the Blind responsible for the procurement and management of contractual agreements and development of the budget for this program. The Division of Rehabilitation of Services is seeking to hire a dynamic and detail-oriented Budget and Contract Specialist with strong leadership and communication skills for this position.

Job Responsibilities

• Serves as the statewide Budget and Contract Specialist for the Business Enterprise Program for the Blind (BEPB).

• Manages the receipt and validation of program income generated through the Randolph-Sheppard Act.

• Prepares detailed financial reports, required federal reports, statistical reports, and graphs, extracting financial data from the accounting system.

• Develops, manages, and maintains the BEPB tracking database which includes information for vending program businesses, blind vendors, and ancillary facility employees.

• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

• Requires two (2) years of responsible administrative experience in a public or business organization.

SPECIALIZED SKILLS: Of the two (2) years of experience, requires two (2) years of experience in procurement methods and the development, implementation including but not limited to requests for proposals, invitation to bid, small purchases, and sole source vendors and the administration of contracts and in the use of accounting systems including the payment coding structure, components, value, and purpose.

Preferred Qualifications

• Two (2) years of professional experience with contract procurement methods including but not limited to requests for proposals, invitation to bid, small purchases, and sole source vendors, the administration of contracts and in the use of accounting systems including the payment coding structure, components, value, and purpose.

• Two (2) years of professional experience with development, execution, and monitoring of contracts including but not limited to orders against a master contract.

• Two (2) years of professional experience managing and monitoring receipts and expenditures in a public or private accounting system.

• Two (2) years of professional experience analyzing data and preparing complex financial and/or budget reports.

• One (1) year of professional experience working with federal statutes related to rehabilitation grants and Title I programs including but not limited to the Rehabilitation Act and amendments, the Social Security Act, the Americans with Disabilities Act, the Workforce Innovation and Opportunities Act and the Randolph-Sheppard Act.

• One (1) year of professional experience interacting with and communicating clearly and tactfully with a wide range of individuals that include vendors, customers, state agency officials, legislators, internal and external stakeholders, and public.

Conditions of Employment

• Requires the ability to travel.

• Requires basic proficiency in Microsoft Outlook, Access, Excel, and Word.

• All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri 8:30am-5pm

Work Location: 809 Commercial Ave, Springfield, Illinois, 62703

Division of Rehabilitation Services

Customer and Community Blind Services

Business Enterprise Program for the Blind

Agency Contact: DHS.HiringUnit@Illinois.gov

Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

∗ Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program - A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com

• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield