Budget Analyst

The Budget Analyst for Physics will employ sound judgment and good decision-making to manage day-to-day departmental financial operations, processes, and procedures for a large science department with significant sponsored award expense. The Budget Analyst will analyze a variety of financial information from multiple funding sources (i.e., unrestricted funds, sponsored funds, gift, and endowment funds), and forecast the impact of financial expenditure decisions, for the purposes of providing direction and support, advising the department chair, maximizing use of funds, and/or ensuring overall operations are within budget.

This person is also responsible for accurate and timely processing of financial transactions related to expenses, sponsored effort, grants, and salary holding. The analyst will supervise budget support staff and manage workflow.

Qualifications

• Bachelor's Degree or equivalent experience and a minimum 4-6 years' experience in a budget role required.

• Experience with external award/grant funding management and processes strongly preferred

Job Specific Qualifications

• Advanced problem-solving skills.

• Able to work collaboratively with others, while maintaining independence.

• Ability to communicate complex information to a diverse audience in meaningful and understandable terms.

• Excellent analytical skills with an extensive knowledge of spreadsheet applications.

• Ability to effectively supervise others and promote a positive work environment.

Responsibilities

• Manage day-to-day departmental financial operations, processes, and procedures. Monitor accuracy on financial transactions for all payments and revenues.
  
  Resolve issues discovered during review and reconciliation of accounts. Provide support, including the preparation of monthly financial analysis detail and summaries, ongoing communication with department regarding respective financial/budgetary operations. Utilizing all available financial tools, analyze, review, and forecast budget, revenue, and expenditure activity; compile financial reports by assembling and reconciling expenditure data for departmental programs, startup, and research accounts.
  
  Make recommendations regarding expenditures and strategic utilization of various sources of funding including gift monies, course fee funds, endowment resources, etc. Advise department chair and faculty on current accounting policies and practices.

• Independently analyze and coordinate revenues and expenditures for department including large federal grants, gifts and endowments, and tuition and fees. Calculate financial effect salary distribution changes have on internal and external funding sources.
  
  Monitor and audit financial records of sponsored awards to be sure expenditures are in line with project goals and plans and advise faculty on sponsor rules and regulations. Serve as pre-reviewer for effort reporting system. Clear salary holding in a timely manner to support effort reporting process.
  
  Secure cash flow with pre-award or no-cost-extension requests. Provide periodic reports on expenditures in accordance with government regulations. Assist faculty with research budget proposal preparation.
  
  Plan spending and payroll with the Pl. Input and maintain payroll appointments according to the proposal. Serve as liaison among Pl's and university administrative units.

• Partner with Operations Specialist on special projects that have budgetary implications. Provide accurate and complete financial justification and sourcing for position evaluation requests (PERs) supported by startup and/or research funds. Work closely with college Director of Budget and Finance to resolve budget questions and assist in requests from the Dean and the Office of Budget and Planning.

• Supervise budget support staff and manage workflow. Train budget staff.
  
  Seek approval and properly document delegated duties, oversee work products, provide staff direction, and maintain appropriate internal controls. Inform Chair of staff needs, problems, and changes. Consult with Chair to evaluate staff by providing regular feedback throughout the year and through the annual HR Performance Partnership process.

• Other duties as assigned

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.