The Office of Sponsored Programs invites applications for a Post Award Specialist (Budget Analyst III). Working independently, the employee assigned to this position will consult with staff, faculty, campus administrators and sponsor representatives in such areas as research procedures, policies, and best practices for post-award administration. With deep expertise in research administration or accounting, this individual will support the development of training materials and directly train campus staff about sponsored agreements policies and practices.
The person will review and negotiate awards with sponsors, prepare agreements for institutional negotiation and acceptance, and perform oversight and professional accounting for a high volume of grants, contracts, and cooperative agreement activities. This position reports to the Manager, Post Award Services.
The post-award specialist will possess knowledge and understanding of all aspects of post-award administration. He/she will be an expert resource within OSP and across campus in matters of post-award administration. The individual must have effective interpersonal, public relations, and communication skills, including the ability to lead departmental trainings and work with diverse individuals. The individual must be able to apply expert knowledge to support OSP in administering some of the university's most complex or high-risk grants.
Experience with university research administration or related experience.
Maintain compliance with University, state, federal, and sponsor regulations.
Develop a thorough knowledge of sponsored program administration rules and regulations.
Proven ability to independently prepare budgets per federal, state, University, and sponsor regulations and requirements; perform professional accounting in grants and contracts; write and negotiate contracts and subcontracts; and review, approve, and analyze accounting data.
Ability to lead trainings, and act as a resource person when needed.
Must be organized, efficient, able to multi-task, self-motivated, and able to work independently and effectively at a variety of complex tasks with little supervision.
Ability to perform activities as required for successful submission/oversight as required for the lifecycle (pre- and post-award) administration of sponsored projects.
Ability to assist researchers to achieve project goals within sponsor regulatory framework.
Ability to analyze, interpret, and consistently apply rules and regulations, and seek advice when needed to assist researchers and staff in accomplishing sponsored project goals within applicable policy limitations (sponsor, University, State, federal).
Ability to ensure the University is consistent and fair in its dealings with external sponsors.
Ability to review expenditures to confirm expenses are allowable per sponsor policies.
Ability to monitor cost share requirements via effort reports, University matching documentation, and third-party documentation.
Ability to record, track, and report cost share to sponsor as required.
Ability to prepare and certify timely financial reports per sponsor terms and conditions.
Knowledge of MS Access databases and possess the ability to query, create, and run reports as required.
Ability to assist in record keeping and retention. Able to consistently prepare, organize, and maintain proposal and project files.
Possess the ability to work with other team members in handling special projects as assigned.
Minimum Required Experience
College degree and five (5) years of related professional experience
Experience in pre-award and/or post-award financial grant management
Experience in developing and maintaining excel workbooks to track actual costs and expense projections to budget
Software experience in Banner, Grizmart, UApprove, or UMDW
Experience in governmental or grant accounting
About the Office of Sponsored Programs and UM
The Office of Sponsored Programs assists the University community in obtaining and administering external funding for research, instruction, and public services activities and protects institutional eligibility for such funding by ensuring that all sponsored projects comply with University grant-related policies, as well as federal, state, and sponsor regulations.
The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the "top 20 best college towns with a population of less than 250,000" by the American Institute for Economic Research and ranked 9th in Outside Magazine's "The 16 Greatest Places to Live in America" in 2014. Many national publications recognize Missoula for its high quality of life. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of "mission first, people always"; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
University of Montana
Video: UM Lifestyles
City of Missoula
Video: There's This Place
Missoula Area Chamber of Commerce
The State of Montana
Position Title: Post Award Specialist (Budget Analyst III)
Position Number: 069350
Department: Office of Sponsored Programs
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year, Position requires an alternative work schedule.
Salary: $22.003/hr - Current employee's rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.
Union Affiliation: FOCUS - MFPE
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
How to Apply
Priority Application Deadline: Monday, July 13, 2020 by 11:59 PM (Mountain Time)
Candidates are required to submit the following materials online via "New Resume/CV" button below
A complete application Includes:
Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position.
Detailed Resume - listing education and describing work experience.
Professional References - names and contact information for three (3) professional references.
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