Budget Analyst

Who We Are

Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse people who helped shape a new nation. Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 88 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life. The Foundation also owns and operates two iconic museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, and a renowned research library, the John D Rockefeller Jr Library. Additionally, Colonial Williamsburg is home to five iconic accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites, and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on-site restaurants and taverns that blend a historically inspired dining experience with today's evolved tastes. Each year about 5 million people visit Williamsburg and millions more engage with us digitally.

About the Position

The Budget Analyst role will be responsible for a variety of core FP&A functions. This position will be critical to many of our analyses and process improvement projects. The ideal candidate will demonstrate excellent analytical and communication skills and the ability to work independently and collaboratively across multiple teams. Comfortable working in a dynamic work environment where responsibilities and priorities are continually evolving.

Essential Functions:

1.Serves as divisional budget liaison between the Financial Planning, Reporting, and Budgeting department and the assigned Division.

2.Prepare operating and capital budgets and forecasts including a detailed description of the assumptions.

3.Provide financial management support for capital projects, develop the necessary Capital Expenditure Requests (CER) and supporting documentation, submit the CER for approval, monitor expenses on approved CERs, and report periodically on over/under spending.

4.Provide gift accounting reconciliations and concise documentation to support gift balance and use. This would include but is not limited to maintaining current training for Grant documentation accuracy and compliance. Conforms to Uniform Guidance

5.Review Division staff requisitions to ensure adherence to budgeted staffing levels.

6.Prepare a written review and analysis of monthly financial performance for each department, including significant revenue and expense variances and the identification of trends to be distributed to the appropriate management team members.

7.Guide the refinement of management information reporting to include metrics that support sound financial and strategic decision-making.

8.Work with accounting to remove or adjust any incorrectly posted charges. Assist with the reconciliation of inaccuracies. Ensure necessary entries are posted

9.Meet with managers, departments, or businesses as needed to discuss financial performance and operational strategies.

10. Acts as liaison to Internal Audit on all audits conducted within the divisions. Coordinates the management responses to internal audit reports.

11. Will be required to support other divisional areas as needed.

Required and Preferred Education and Experience:

Required:

• Bachelor's degree in Finance, Accounting, Business, or other relevant field of study
• 0-2 years experience in a finance or budget role

Preferred:

• In-depth knowledge of accounting/financial management practices

• Highly proficient with Excel and PowerPoint (e.g., board and executive presentations)

• Preferred in a not-for-profit sector

• Experience with gift/grant accounting and documentation requirements

• Strong PowerPoint and report writing skills

• Experience building budgets in Hyperion EPM Planning

Qualifications:

Excellent analytical mindset with creative problem-solving skills

• Excellent oral and written communication skills

• Exceptional accounting skills with attention to detail.

• Maintains courteous and effective interactions with colleagues.

• Demonstrates an understanding of the job description and performance expectations.

• Demonstrates a commitment to meeting and exceeding customers' needs consistently.

• Participates in departmental and/or interdepartmental quality improvement activities.

• Participates in and successfully completes Mandatory Education and training.

• Performs all other duties as needed or directed to meet the needs of the department.

• Supports principles of IDEA