Budget Analyst 4 - Financial Services/ Central Budget Office

At the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.

We are hiring two Budget Analyst 4 positions.

The Budget Analyst 4 works within the Central Budget Office of FSD and the assigned portfolio for Community Services, Energy and Housing Divisions:

• Providing expert-level budget analysis.

• Developing and monitoring operating and/or capital budgets and FTE's.

• Providing financial consultative services for programs within CSD, HD, or Energy.

• CSD, HD, and Energy have multiple complex funding sources, this position could work with State General Funds (flexible and proviso), Dedicated Funds, Capital Funds, Private-Local Funds, Federal Funds and/or Non-Appropriated Funds.

Duties

Provides Expert-level Budget Services For Complex Federal, State, Local, Private, Capital, and Inter-Agency Programs

• Independently researches and interprets the State Administrative and Accounting Manual (SAAM), RCW's, WAC's, federal rules/regulations, and Commerce policies to provide in-depth consultation services to a specific unit(s) for financial related questions. This is coordinated with federal, other state agencies, agency budget and accounting staff, program staff, and/or the CSD Operations Manager. Provides backup consultation services for other Budget Analysts when assigned staff are unavailable or need assistance.

• Reviews and records federal grant agreement requirements, working directly with program staff to ensure appropriate regulations and reporting requirements are followed. Monitors federal expenditures and revenue to ensure timely draw requests and expenditures stay within federal grant caps, providing recommendations to program managers based on findings. Develops the biennium budget(s) and subsequent allotments (initial, supplemental, and periodic adjustments) for each program, in collaboration with the Managing Director, Program Manager, and the CSD Operations Manager (CSDOM).

• Independently reviews and makes recommendations tor modifications or approval to the unit(s) management team. Using financial data from statewide and agency financial systems, provides oversight and recommendations to program managers for associated revenue and expenditure patterns. Independently and/or in conjunction with other Central Budget Office team members, designs, develops, and implements computer models, spreadsheets & reports for projections and analysis of fiscal data. Independently prepares and interprets other reports (e.g., historical data, revenue projections) as requested by managers within the division. Develops and updates monthly variance reports to provide managers with a monthly snap shot of allotments to expenditures. Runs projections & provides reports to Managing Director of Budget, Managing Director of Community Economic Opportunity, Division Staff & supervisor and creates ad hoc budget reports as tools for managers as needed.

• Completes, provides, and facilitates the monthly financial status review reports and meetings for the Managing Director and program managers on budget status, needs, concerns, and recommendations for program managers. In a team approach and/or independently, directs the analysis and resolution of program fiscal challenges with program managers, and in partnership with the CSD Operations Manager, to accounting staff and budget staff. Prepares necessary journal vouchers and/or allotment adjusts when necessary.

Participates in Direct Billing and Closing Out Funding Periods

• Reviews, updates and approves all direct billing associated to Accounting assignments on a monthly, quarterly and yearly basis, utilizing Enterprise Reporting and Contract Management System, IDIS, federal awards, and grant and loan details.

• Determines accurate information for entry of all closing adjustments; accrual journal vouchers for contracts, grants, loans, capital, and revenues by analyzing general fund state, federal and dedicated fund expenditures data for accuracy. Makes recommendations or, by request of Program Manager, prepares necessary journal vouchers and/or directs eligible expenditures to close out funding period.

Budget and Fiscal Research Analysis

• Independently conducts complex fiscal research and analysis, as needed, based on the financial health of the unit/division or staffing cost estimates. Additional budget/accounting research on specific funds or programs may directly be made from the Assistant Director, Managing Directors from assigned areas, CSD Operations Manager, Agency Budget and/or Accounting Managers.

FTE/Staff Allocation Analysis

• At the portfolio level, works directly with Managing Director to ensure proper FTE distribution and tracking. Reviews and monitors program allotments, requests and position actions as they relate to budget and FTE impacts. Recommends approval, modification or disapproval of allotment requests and position actions based on established program plans, fiscal or policy considerations. Coordinates with CSDOM regarding changes to ensure alignment at division level.

Required Qualifications:

• Bachelor's degree in business, public administration, accounting, economics or statistics. (Additional years of professional level experience may substitute year-for-year for education.)

AND

• Five years of professional experience in budgets, management or program analysis that includes working with multiple fund sources (state, federal, private, local, and fiscal notes), interagency agreements, and dedicated funds.

• Professional experience working with Washington State financial systems: Web-Intelligence/Enterprise Reporting, BDS, SPS, TALS, AFRS, etc.

• Knowledge and professional experience working with state and federal budget and accounting process, rules, and regulations and the legislative process.

• Professional experience with fiscal note preparation and/or review.

• Direct experience managing Operating and/or Capital budget resources, including calculating quarterly expenditure projections and appropriation requests for Operating and/or Capital budgets.

• Proficient in Excel, Power Point, and other Microsoft Office software

Desired Qualifications:

• Experience working with programs that provide services for low-income or vulnerable children and adults.

• Experience with Payroll and Related Report, Salary Projection System, Excel and Word.

• Experience with OFM Budget Systems, Enterprise Reporting and Web Intelligence.

To be considered for this position the following are needed in your application:

• A complete and detailed online application;
• A Cover letter (enter online);
• At least three (3) professional references (enter online).

For questions about this recruitment, please contact our recruitment team via email: comrecruitment@commerce.wa.gov  - please reference the job number in your message.

This recruitment may be used to fill future vacancies over the next 60 days.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.

Our Commitment to Equal Opportunity:

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Work from Anywhere In Washington State

This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.