State Of Montana Helena , MT 59624
To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.
The mission of the Human and Community Services Division (HCSD) is to support the strengths of families and communities by promoting employment and providing the assistance necessary to help families and individuals meet basic needs and work their way out of poverty.
This budget analyst position performs professional consultative budget analysis work for the financial and related operational functions of the bureaus within HCSD. In coordination with management, this position forecasts revenue, performs preliminary analysis for budget preparation, develops and monitors HCSD's vast and complex budgets for existing programs and new programs as they arise. The position directly reports to the Bureau Chief and indirectly reports to the Fiscal Bureau Chief.
Budget Development, Analysis, Monitoring and Reporting
Consults with program management, coordinates and develops budgets for all programs within the bureau and assists with individual contract budgets for programs based on available funding.
Makes recommendations to management staff including Fiscal Bureau Chief on budget matters and assists with implementation and monitoring of budget revisions.
Develops and maintains projection models to accurately forecast program expenditures including contractors and advises management and program staff of potential issues.
Maintains ongoing knowledge of regulations to account for funding ratios for diverse funding sources including multiple federal funds, transferred funds, state special revenue, general fund and private donations
Prepares and analyzes monthly budget and financial reports including project expenditure reports; creates monthly internal reports, budget reports, and fiscal year end reports and utilizes the Budget Reporting Management System (BRMS) and the Internet Budget Analysis and Reporting System (IBARS).
Researches complex accounting and budget problems using Statewide Accounting Budgeting and Human Resources System (SABHRS) and advises management of corrective actions.
Researches and analyzes legislative appropriation actions for their impact to the Bureau and identifies issues; prepares fiscal notes for statutory bills during the legislature.
Develops budget proposals and identifies issues to be presented to Legislature.
Verifies federal grant reports and devises solutions for corrections, if needed, prior to reporting to federal agencies.
Program Technical Assistance/Research, Analysis, Evaluation
Identifies and conducts research and compilation of fiscal and programmatic information.
Reviews cost allocated expenditures and provides justification for adjustments within the cost allocation plan to remain in compliance with federal grant regulations.
Evaluates, designs, and provides management and Fiscal Bureau Chief information and assurances regarding the financial operations of the bureau.
Consults with program staff regarding new policy initiatives and advises of budget and fiscal strategies to obtain desired results; consults with managers to ensure budget adjustments are made in accordance with program/grant changes.
Maintains expenditure controls and accountability through fiscal quality assurance.
Assists program staff and interprets and analyzes complex fiscal matters and policy direction.
Verifies information accuracy recorded in accounting, human resources, travel, payroll, contracts, and purchasing systems.
Works with fiscal staff from other divisions/agencies to assign expenditures associated with shared resources.
Participates in work groups for system enhancements and ensures division needs are met.
Advises management on allowable expenditures and availability of funds; authorizes payment for purchases and approves monthly bills.
Prepares employee change of status documents and verifies position information prior to filling positions.
Direct oversight for contract operations and management of over a large number of contracts and payment system (CCUBS and/or AWACS and PERQS) operations, financial, policy, and data integrity.
Indirect oversight is also performed for program staff in the process of contracting and systems operational, financial, policy, and data integrity.
Indirect oversight of general policy and bureau operations.
Other Duties as Assigned
Work is performed in a typical office environment. The position may be required to travel infrequently, up to 5% of the time, typically with advance notice.
Required for the first day of work:
Knowledge of accounting systems, including accounts payable, general ledger, and human resources query functions.
Knowledge of budgeting, governmental accounting, statistical methods and analytical techniques.
Excellent written and verbal communications skills.
Advanced Excel skills and budget development skills.
Attention to detail, good judgment, and critical thinking skills.
Ability to analyze and interpret complex financial data and develop solutions.
Ability to work both independently and in a team setting.
Ability to use personal computer applications in writing reports, processing payment requests, analyzing and forecasting program budgets, managing contracts, and preparing statistical reports.
Ability to foster collaboration and provide effective training and guidance to staff and contractors in the proper use of assigned grants.
Bachelor's degree in accounting, finance, business or related field.
Three years of progressively responsible experience with accounting, budget analysis, budget preparation/budget development, and monitoring or financial management.
SABHRS knowledge is preferred.
Certified Public Accounting (CPA) certificate is preferred.
Equivalent combinations of directly related education and experience may be considered on a case-by-case basis.