Budget Analyst 3

Iowa Vocational Rehabilitation Services is seeking applicants for the position of Budget Analyst 3 at our Administration office in Des Moines, IA.

The Budget Analyst 3 position will serve in a leadership capacity while providing financial and budgeting analysis of the agency programs directly for the Iowa Vocational Rehabilitation Services (IVRS) Administrator and Financial supervisor.   The work of the Budget Analyst 3 ensures adherence to state and federal policy guidelines, including preparation and submission of all required state and federal reports.

Description of work and responsibilities:

The Budget Analyst 3 will prepare state, federal and internal reports on a monthly, quarterly, or annual basis for all agency programs.  This includes preparation of all Rehabilitation Services Administration (RSA), Social Security Administration (SSA), and Administration for Community Living (ACL) federal financial reports; IVRS monthly financial status report by FFY, Agency GAAP Report for use in statewide Annual Comprehensive Financial Report (ACFR), State Indirect Cost Allocation to General Fund (annual), State Quarterly Targeted Small Business Report and compiled into required formats.  The compiled information is verified for accuracy and reconciled to IVRS accounting records with discrepancies identified and corrected.  Modification or changes to reporting regulations, guidelines or formats must be researched, analyzed, and implemented to maintain compliance with federal and state guidelines and in accordance with grant parameters and budgets.   You will also recommend necessary changes in agency policy, procedures, or budgets to division leadership based on the changes made.

In this role you will collaborate in development of state budget with division administrator, Administrative Services Financial bureau chief and Rehabilitation Services Bureau (RSB) management staff.  Request budgeting information from office supervisor and incorporate their request into overall agency budget for the State Fiscal Year and recommend approval, denial, or alternatives to office supervisor request to agency administrator, RSB Bureau Chief, and administrative services financial supervisor.   You will determine the impact of budget changes based on analysis of past spending compared to current state and federal funding levels and collaborate with management staff to inform program managers and staff of needed changes and prepare all worksheets to spread approved budget across units within the fund/appropriations.

The successful candidate will serve as agency lead on changes to the Integrated Information for Iowa (I/3) budget financial format and instruct Budget Analyst 2 on the use of the I/3 budget finance application.  You will work with the administrative services financial supervisor to develop federal fiscal year budget for IVRS monthly financial status report for current federal fiscal year based on analysis of past spending compared to current state and federal funding level.  You will lead discussion during monthly budget review meetings of the FSR to update and inform other members of changes and impact of the changes on program delivery, staffing and funding levels, and external customers and recommend changes as needed for proper cash flow and compliance with grant requirements for IVRS federal awards.

In collaboration with Disability Determination Services (DDS) bureau chief and assistant bureau chief you will develop a DDS spending plan (budget) based on instructions, guidelines and information provided by SSA Regional Office. Provide current projections for personnel costs, indirect costs, and ongoing operational costs for the federal fiscal year for inclusion in the plan. Monitor the plan monthly when compiling and submitting monthly reports and recommend any needed changes in budgeting strategies based on funding and spending levels to DDS bureau chief and assistant bureau chief.

As a Budget Analyst 3 you will update agency accounting structure for each new state fiscal year and federal fiscal years for tracking to ensure all reporting requirements are being met. Your responsibility will include updating accounting structure codes as needed for additional revenue or expenditure categories, agency accounting structure for each new state and federal fiscal years for tracking to ensure all reporting requirement are being met.

Calculate and update as needed salary and benefit cost projections for all agency employees (approximately 450 FTE) on a State Fiscal Year and Federal Fiscal Year basis and assist the services financial supervisor and PDT Resource Manager to help maintain and update agency sustainability model based on funding and spending levels to DDS bureau chief and assistant bureau chief.

The successful candidate will serve as leader of agency Contract Oversight and Review Experts Team (CORE).

Team leader's duties include:

• Setting agenda for monthly meetings

• Lead meeting discussions.

• Provide consultation and guidance to program and financial team member using OMB circulars, federal/state contracting guidelines and agency contracting guide.

• Facilitate monitoring of agency contracting guide for updates.

• Provide team's input to agency administrator

Analyze and Reporting:

• Analyze budgets monthly to compare to actual expenditures for federal fiscal year when preparing IVRS Financial Status Report.

• Recommend changes to budgets or changes in agency spending priorities at monthly meetings.

• Analyze state fiscal year budgets quarterly to compare actual expenditures to budgeted amounts.

• Analyze information by both state and federal fiscal years used in the sustainability model to maximize the use of federal funds, state appropriations, and non-cash match.

• Analyze DDS spending plan monthly to compare actual expenditures for federal fiscal year.

• Recommend budget adjustments and changes in spending priorities.

• Monitor and analyze DDS-HHS contract to ensure adequate funding is received from HHS.

• Analyze programs and make recommendation to agency administrator and Administrative Services Financial supervisor.

• Annually issue a reallotment requests for RSA which requires IVRS to evaluate our ability to effectively earn and use federal funds for Basic Support and Supported Employment programs.

Advises agency administrator, administrative services financial supervisor and division management regarding results of the financial analysis of records with recommendations for necessary changes in

agency spending priorities and staffing levels. Provide alternative courses of action based on funds available through federal grants, state appropriations, non-cash match and other cash match available to the agency.

Purchase Orders

Prepare purchase orders for equipment, non-inventory equipment, IT equipment, IT software for over 50 state agency office locations using Department of Administrative Services (DAS) Master Agreements, Iowa Prison Industries and targeted small business vendors and assist in interpretation of DAS and agency policy and procedures to other agency staff including report requirements and documentation of purchases. Review purchasing requests against approved budgets and assign accounting codes and recommend approval, modification, or non-approval of purchasing requests.

In addition, all the above job duties require maintaining cordial, working relationships with other state and federal departments as well as outside vendors, community rehabilitation programs and other agency partners to enhance IVRS ability to provide services to our customers in a timely, efficient and

effective manner.

Agency Overview

As of July 1, 2023, Iowa Vocational Rehabilitation Services has become part of Iowa Workforce Development.

Iowa Workforce Development (IWD) is a state agency committed to providing employment services for individual job seekers and to connecting employers to available workers through our IowaWORKS partnership.

IWD continually strives to improve processes and align the organization to provide effective, demand-driven products and services.  IWD staff in Des Moines consists of administrative services, disability determination services, information technology, labor market information, unemployment insurance services, vocational rehabilitation services, and workforce services.  The agency also maintains a statewide delivery system of IowaWORKS Centers and satellite and expansion offices where both employers and job seeking Iowans can receive workforce assistance.

Employer Highlights

IWD is focused on serving Iowans and providing outstanding customer service.  Our strength is driven by the skills and talents of our people.  IWD offers a rewarding team atmosphere, a flexible working environment, and a great total compensation package for our full-time employees, including:

• Iowa Public Employees' Retirement System (IPERS)

• Retirement Investors Club (RIC)

• Hybrid telework opportunities for eligible classifications

• Health, Dental and Vision Insurance

• Vacation Leave

• Sick Leave

• Paid Holidays (9 days/year)

• Flexible Spending Accounts

• Life Insurance

• Long-Term Disability Insurance

If you're looking for a career with a well-respected organization that values its employees and customers, you've come to the right place!

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.e-verify.gov.

No applicant seeking employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place.?Select positions will be subject to a criminal background check.

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.

2. All of the following (a and b):

a. Three years of full-time work experience in professional level budget analysis or fiscal management; and

b. A total of four years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.

3. All of the following (a, b, and c):

a. Graduation from an accredited college or university with a master's degree in business administration or public administration; and

b. Two years of full-time work experience in professional level budget analysis or fiscal management; and

c. A total of four years of education and/or full-time experience (as described in number one), where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.

4. Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

For additional information, please click on this link to view the job description.