Budget Analyst 3 [Budget Manager] (Pcn 03-0361)

Job Description

This position is being recruited in both Anchorage and Juneau; final location is based on the location of the selected candidate.

Please note: The wage listed above will increase effective July 1, 2024, in accordance with the bargaining unit contract.

What You Will Be Doing

This position serves as the department's sole budget analyst and is responsible for completing both the technical and professional aspects of budget development, review, implementation, and reconciliation on behalf of the department.

This position is responsible for fully executing the required deliverables for all budget requests; preparing, reviewing and tracking all of the department's budget scenarios; providing daily guidance and support across all three divisions on a variety of administrative subjects and tasks such as hiring waivers and expenditure approvals; corresponding on behalf of the department with external entities such as the Governor's Office, the Office of Management and Budget, executive staff in client agencies, the Legislative Finance and Legislative Audit Divisions, and legislative staff; and, provides interpretive guidance and consultative services to the department's executive management team

Mission and Culture

The Administrative Services Division provides core administrative services essential to the day-to-day operation of the Department of Law.

Centralized administrative services include:

• management and financial forecasting,
• fiscal and accounting,
• timekeeping and billing,
• procurement,
• human resources,
• information technology services, and
• software support.

These services enable the department to achieve its mission to prosecute crime and provide legal services to state government for the protection and benefit of Alaska's citizens

Benefits of Joining Our Team

The Administrative Services Division offers a flexible, supportive, and collaborative work environment that is well suited to a hybrid schedule and remote work.

The Administrative Services component comprises of a team of professionals, who often work together to ensure the success of the department in its day-to-day operations. The incumbent will have a dynamic and varied role in many aspects of the department's administrative functions and will have multiple opportunities to independently engage with stakeholders both in and outside of the department.

The Working Environment You Can Expect

The environment is professional, friendly, and supportive. Juneau offices for the division are located at the top floor of the second tallest building in the city, the Dimond Courthouse, across from the Alaska State Capitol building. Anchorage offices are located in the Brady building in downtown Anchorage, with views overlooking Cook Inlet.

Upon the successful completion of the probationary period, this position would be eligible to telework.

Who We Are Looking For

We are particularly interested in candidates with any combination of experience and education that provides the applicant with the following competencies:

• thorough knowledge of the principles and practices of public governance, public budgeting and fiscal management, including analytical and research techniques;
• demonstrated ability and experience with interpreting complex data from accounting and budget system for a variety of stakeholders, and producing regular management reports;
• considerable skill with articulating complex and nuanced concepts clearly and concisely, as well as cultivating and maintaining delicate professional relationships with a variety of stakeholders ; and
• a high level of integrity, dependability, discretion, and independence.

Minimum Qualifications

One year of full-working professional level experience analyzing and reviewing budgetary data and information; preparing analysis, reports, and recommendations on budgetary information; and utilizing electronic information management systems. This is met by service as a Budget Analyst 2 with the State of Alaska or the equivalent elsewhere.

OR

Two years of full-working level professional experience in accounting or auditing; financial management, budget analysis, management, or projection/forecasting, budget legislation or policy analysis; economic or management analysis and projection; or conducting research, analysis, and interpretation of economic, budgetary, and fiscal information and making presentations and recommendations on results to management.

OR

Two years of experience as a business executive or manager establishing and implementing policies, goals, objectives, and procedures; conferring with board members, organization officials, and staff members; directing and coordinating an organization's activities to fund operations, maximize investments, and increase efficiency; and reviewing reports such as financial statements, sales and activity reports; and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.

Additional Required Information

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

At the time of application,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

• Post-secondary transcripts, if using to meet the minimum qualifications

If selected for an interview, the applicant must provide the following:

• Copies of your most recent two (2) evaluations, if available; and

• Three (3) professional references, including at least one who had supervisory responsibility over you along with daytime contact phone numbers.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Multiple Locations

This position is being recruited in Anchorage and Juneau; the final location is dependent upon the location of the most qualified candidate. There is only ONE position to be filled.

Multiple Vacancies

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

For specific information about this position, please contact the hiring manager at the following:

Amber LeBlanc

Administrative Services Director, Law

Phone: 907-269-3787

Email: amber.leblanc@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)

• Matching employer contribution into a defined contribution program (new employees)

• Employer contribution into a defined benefit or defined contribution program (current employees)

• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

• Option to enroll in the Alaska Deferred Compensation Program

• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served

• Eleven paid holidays a year

01

I acknowledge I understand the education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application in order to be considered. Attaching a resume is not an alternative to filling out the application in its entirety. Failure to submit a complete application may lead to a determination your application is incomplete and your removal from consideration for this job opening.

• I acknowledge I understand this requirement.

02

Please describe your experience with a computerized accounting or budget system. Please specify if the computerized system is the State of Alaska's Alaska Budget System (ABS), accounting system (IRIS), or Alaska Data Enterprise Reporting (ALDER). Please note that your work history in your application must support your answer.

03

Please explain how you meet the minimum qualifications, including education and work experience.

04

Please describe, using detailed examples from your experience as outlined in your application, your interpersonal communication skills (both oral and written).

05

Based on your experience as outlined in your application, select the statement that best describes your analytical ability. Select the statement that best describes your analytical ability. (Your work history must support your selection.)

• In my work history, I have performed analysis and different types of research for various purposes to reach a result. I complete this analysis independently.

• In my work history, I have often performed analysis with a limited variety of research and for various purposes, intending to reach a result. I completed this analysis with assistance.

• In my work history, I have little experience independently performing research or analysis.

• I do not have any experience performing research or analysis in my work history.

06

Please describe your knowledge, skills, and abilities as they pertain to the competencies we are looking for in the posting. Give specific examples to demonstrate your experience

Required Question

Agency State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/