Budget Analyst 2 (Local Government) - Allegheny County Support Administration (Multiple Vacancies)

THE POSITION

NOTE: THIS IS A REPOSTING OF CS-2024-80334-L0332. IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM MARCH 26, 2024 TO APRIL 8, 2024, YOU CANNOT SUBMIT A NEW APPLICATION.

Are you an analytical self-starter looking to work in the fast-paced field of budget administration? Allegheny County Support Administration has an excellent opportunity for you to join our hard-working team as a Budget Analyst 2 within the Department of Human Services (DHS), Bureau of Financial Management. Apply today to start making a difference in the area of finance!

DESCRIPTION OF WORK

As a Budget Analyst 2, you will meet with program offices to provide information, statistics, regular fiscal interpretation, and accomplishments as well as perform budgetary and financial functions related to the preparation of the annual budget, rebudgets, and reports for DHS. You will analyze agency budgeting and accounting reports to maintain expenditure controls, accumulate information from our financial system, and develop and present a variety of budget and funding system status reports.

Within this role you will also review and approve contract modifications and adjustment requests submitted by the program office, verify that the contract modifications and amendments or re-budgets have been correctly entered by the Controller's Office, and ensure accuracy of payments. This position affords the opportunity to prepare projections of assigned grants, assist with preparations of the county grant budget for annual submission, and serve as a liaison with different bureaus in our department. Be part of a team that values hard work while making a lasting impact!

Work Schedule and Additional Information:

• Full-time employment

• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.

• Allegheny County offers a complete and awesome benefit package.

• Salary: In some cases, the starting salary may be non-negotiable.

• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a Budget Analyst I; or

• Two years of experience in technical budget administration work, and a bachelor's degree; or

• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.

• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• your score may be lower than deserved.

• you may be disqualified.

You may only apply/test once for this posting.Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Budget Analyst 1 for one or more years full-time?

• Yes

• No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time experience in professional technical budget administration work do you possess?

• 2 years or more

• 1 but less than 2 years

• Less than 1 year

• None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much graduate coursework have you completed in accounting, finance, business administration, or closely related areas?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3 and click on Other Information.

• 30 credits or more

• Less than 30 credits

• None

06

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

• Yes

07

WORK BEHAVIOR 1 - ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions, such as reporting, recalculation, and reconciliation of funds. Monitors, reconciles, and corrects funds as well as processes transactions.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience monitoring, reconciling, and correcting funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts
• B. I have experience monitoring, reconciling, and correcting funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.
• C. I have successfully completed college-level coursework related to accounting or forensic accounting
• D. I have NO experience or coursework related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• Your experience monitoring, reconciling, and correcting funds.

• Your experience evaluating and validating the posting of accounting entries to general ledger accounts.

• Your level of responsibility.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

10

WORK BEHAVIOR 2 - DATA SOFTWARE UTILIZATION

Utilizes data analysis software, such as Microsoft Excel, to enter data and prepare worksheets as it relates to quarterly and year-end reports and department projections. Analyzes data/financial statements to ensure transactions are properly recorded and inconsistencies and missing information are detected. Independently computes figures to confirm data provided by external entities.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience utilizing data analysis software to enter data and prepare worksheets. I was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information.
• B. I have experience utilizing data analysis software to enter data and prepare worksheets. Someone else was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information.
• C. I have successfully completed college-level coursework related to data analysis or spreadsheet applications.
• D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• Your experience utilizing data analysis software to enter data and prepare worksheets.

• Your experience analyzing data/financial statements in order to properly record transactions and/or detect inconsistencies and missing information.

• Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

13

WORK BEHAVIOR 3 - WRITTEN COMMUNICATION

Prepares reports that include data such as status of funds, appropriations, budgets, and expenditures. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares correspondence to communicate issues with various customers and business partners.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience writing reports that included data such as status of funds, appropriations, budgets, or expenditures.
• B. I have experience writing reports of any nature.
• C. I have successfully completed college-level coursework related to business writing, technical writing, or financial reports.
• D. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• Your experience writing reports that included data such as status of funds, appropriations, budgets, or expenditures.

• Your experience writing reports of any natures.

• Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

16

WORK BEHAVIOR 4 - BUDGETING

Reviews or amends budgets for regulatory compliance. Monitors program budgets, receipts, and expenditures. Reports errors detected and recommends potential resolution.

Levels of Performance

Select the Level of Performance that best describes your claim.

• A. I have experience reviewing or amending budgets. I was responsible for monitoring budgets for errors and making recommendations for potential resolution.
• B. I have experience reviewing or amending budgets. I monitored budgets and reported errors; however, someone else was responsible for making recommendations for potential resolution.
• C. I have successfully completed college-level coursework related to budgeting or business statistics
• D. I have NO experience or coursework related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• Your experience monitoring budgets and reporting errors.

• Your experience making recommendations for potential resolution.

• Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

Required Question

Agency Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

Website http://www.employment.pa.gov