Bsw-Academic Program Coordinator

VCU's School of Social Work has an exciting opportunity for a BSW-Academic Program Coordinator!

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News as one of the 30 "most innovative" public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs. All full-time university staff are eligible for VCU's generous benefits package that includes: competitive health benefits, paid annual and holiday leave, retirement planning and savings options, tax-deferred annuity and cash match programs, Virginia Retirement System (VRS), professional development & certifications, tuition waiver, parental leave, caregiving leave and community service leave. Learn more about VCU's benefits here: https://hr.vcu.edu/careers-at-vcu/why-work-at-vcu/.

Position Overview:

The BSW-Academic Program Coordinator will support the ongoing coordination of integrated activities across the School of Social Work's undergraduate program, priorities, and initiatives.

Duties include a variety of administrative, logistical, operational, and technical tasks in support of the program's mission.

Essential duties and responsibilities of the BSW-Academic Program Coordinator include but are not limited to:

Managing program core functions

● Respond to student, faculty, and staff requests and issues as appropriate for their role

● Manage BSW student course registration

● Prepares travel authorizations, purchase requests, supplies, and reimbursement per university and SSW policies

● Assist BSW program leadership in designing, coordinating, and managing student engagement events

● Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to leadership

● Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations

● Collect assessment information to include BSW Portfolio Support

● Supports BSW Program Committee and task groups (if applicable) by taking minutes

● Assist BSW program leadership in formatting and disseminating the BSW Program Committee meeting agendas and minutes

● Coordinate with BSW program leadership and academic advisors to submit ARAC petitions in a timely manner

● Assist faculty (full time and adjunct) with semester course preparation which includes coordination with HR for onboarding, confirming classroom assignments, providing required textbooks, and scheduling common meeting spaces

● Serve as the program point of contact for textbook publishers and the VCU Bookstore, making appropriate updates each semester

● Record keeping:

○ BSW program records

○ BSW Program committee minutes

○ Student files

○ Change of Grade

○ Incompletes

○ Independent Studies & Directed Research proposals

○ CSWE compliant assessment materials

● Collect and review primary syllabi and faculty syllabi maintaining an up-to-date archive for all course modalities

● Attend budget meetings with program director and assist with monitoring program expenditures

● Monitor and process website updates and changes with program director

● Manage BSW program general email account

Course Management

● Maintaining course curriculum maps and update course competencies

● Work with the Lead Academic Program Coordinator to manage Banner scheduling, ensuring that all sections are copied (as appropriate) and that Google schedule matches the Banner schedule

● Collect and review primary syllabi and faculty syllabi maintaining an up-to-date archive for all course modalities

● Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to leadership

● Ensure that all program faculty have the resources needed for their classes [both online and on campus] such as textbooks, videos, common meeting spaces, etc.

● Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations

Other duties as assigned

● Coordinate PERFs

● Cross-train and serve as a back-up to other program coordinators

● Provide rotating coverage for the front desk of the Dean's Suite

● Assist program leadership as needed in the support of students

● Provide support to the program with the scholarship administrative processes

Minimum Qualifications:

● Experience working in and fostering a diverse faculty, staff, and student environment and a commitment to doing so at VCU;

● Ability to work independently and in collaborative teams, while meeting deadlines;

● Strong oral, interpersonal, and written communication skills;

● Ability to provide excellent and responsive customer service to a diverse population;

● Ability to handle sensitive and confidential matters;

● Ability to manage and prioritize multiple projects simultaneously;

● Ability to work successfully in both an in-person and remote environment.

Position Details:

Department: School of Social Work

Employment Type: UF - University Employee FT

Restricted Status: No

FTE: 1

Exemption Status: Non-Exempt

Salary Range: $43,000-$48,000

ORP Eligibility: No

Job Family/Slotting: General Administration/Administrative Coordinator GA 1-3 (19031N-19033N)

Days/Hours: Monday through Friday, 8:00AM - 5:00PM