Bookkeeper/Office Manager

Insero Talent Solutions has partnered with a rapidly growing IT solutions company in Penfield, NY to recruit a Bookkeeper/Office Manager.

Position Summary:

The Bookkeeper/Office Manager will be responsible for supporting the company’s needs, including bookkeeping, procurement, and office management. The successful candidate must have a strong attention to detail, self-starting, and strong customer services and experience with general business support.

Responsibilities:

• Managing procurement and office management for the company.
• Maintaining accounting records and managing the books for multiple businesses.
• Balancing general ledger, including preparing trial balances, and reconciling journal entries.
• Filing documents and maintaining historical records.
• Preparing financial reports by collecting, analyzing, and summarizing account information and trends.
• Processing invoices and tracking payments.
• Ensure compliance with federal, state, and local requirements, filing reports, and advising management with adhering to all requirements.
• Building quotes and sharing with potential clients as ticketed and specified by sales engineer.
• Tracking responses and communicating with clients regarding quotes.
• Procuring equipment and tracking delivery once customers are approved.
• Tracking inventory.
• Managing physical office setting.

Requirements:

• AAS or BS in Accounting, Finance, or related field.
• 3+ years of experience bookkeeping and office management.
• Highly proficient knowledge and experience of QuickBooks and accounting practices.
• Strong attention to detail and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills in-person, email, and/or video calls.
• Self-starting, ability to work in a fast-paced environment, and ability to adapt to a changing environment.
• A basic understanding of IT and industry terminology and prior experience utilizing Autotask are desired.