Send a letter of interest and resume to Mrs. Fannie Green, Principal, at email@example.com.
Job Title: Bookkeeper
Reports To: Building Principal
FLSA Status: Non-Exempt
The Bookkeeper is responsible for all aspects of payroll, accounting and maintenance of all district financial records and timely filing of required district reports.
High school diploma or equivalent
Two (2) years' experience in a clerical position preferred
ESSENTIAL DUTIES AND RESPONSIBILITIES
Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions
Compiles financial information related to school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writes receipts, documentation for audits, classified staff and substitutes, etc.) for the purpose of providing required documentation and/or processing information
Maintains financial records related to student activities and/or events (e.g. tickets sales, yearbooks, dances, fundraisers, club activities, student project, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines
Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines
Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copy, faxing, etc.) for the purpose of supporting site activities
Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) for the purpose of documenting activities, providing a reference, conveying information, and complying with establishing financial, legal and/or administrative requirements
Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with establishing accounting practices
Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
Prepares and codes all accounts payable invoices for payment
Corresponds with vendors to research shipment shortages, reviews errors on invoices and corrects related problems
Reviews travel vouchers
Processes field trip requests
Prepares and process worker's compensation first report of injury
Drafts letters and memos
Madison County Schools