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Bookkeeper/Data Clerk

Expired Job

Madison County Schools Flora , MS 39071

Posted 4 months ago

Send a letter of interest and resume to Mrs. Fannie Green, Principal, at

Job Title: Bookkeeper

Reports To: Building Principal

FLSA Status: Non-Exempt


The Bookkeeper is responsible for all aspects of payroll, accounting and maintenance of all district financial records and timely filing of required district reports.


  • High school diploma or equivalent

  • Two (2) years' experience in a clerical position preferred


  • Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions

  • Compiles financial information related to school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writes receipts, documentation for audits, classified staff and substitutes, etc.) for the purpose of providing required documentation and/or processing information

  • Maintains financial records related to student activities and/or events (e.g. tickets sales, yearbooks, dances, fundraisers, club activities, student project, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines

  • Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines

  • Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copy, faxing, etc.) for the purpose of supporting site activities

  • Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) for the purpose of documenting activities, providing a reference, conveying information, and complying with establishing financial, legal and/or administrative requirements

  • Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with establishing accounting practices

  • Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.

  • Prepares and codes all accounts payable invoices for payment

  • Corresponds with vendors to research shipment shortages, reviews errors on invoices and corrects related problems

  • Reviews travel vouchers

  • Processes field trip requests

  • Prepares and process worker's compensation first report of injury

  • Drafts letters and memos

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Bookkeeper/Data Clerk

Expired Job

Madison County Schools