Part-Time Bookkeeper

Reports To: Finance and Accounting Manager

Schedule: 10-15 hours per week

Bookkeeper Overview:

We are seeking a detail-oriented and organized Part-Time Bookkeeper to join our team. The ideal candidate will manage our financial records, including purchases, sales, receipts, and payments. This position is perfect for someone looking for flexible hours and an opportunity to contribute to a growing company.

Essential Duties and Responsibilities include but are not limited to the following:

Accounts Payable:

• Invoice Management:

  • Print all invoices from the A/P email account and maintain organized electronic records.

  • Match invoices to Purchase Orders or obtain appropriate approvals.

  • Code invoices to the correct General Ledger (G/L) accounts.

  • Enter invoices into QuickBooks for payment processing.

  • Prepare checks for mailing after they are printed and signed by the management team.

  • File invoices with the appropriate documentation and payment stubs once payment is made.

• Bank and Credit Card Activity:

  • Upload all bank activity to the bank portal.

  • Download and record credit card activity, posting to the appropriate G/L accounts.

Accounts Receivable:

• Sales Order and Payment Processing:

  • Assist with entering customer sales orders and distributing them internally.

  • Process incoming customer payments.

  • Prepare bank deposits as needed.

Banking:

• Bank Reconciliations and Filing:

  • Assist with bank reconciliations.

  • File all bank statements.

Additional Duties:

• Perform other bookkeeping and administrative tasks as needed.

Skills and Qualifications:

• Minimum 2-year degree in Business or similar work experience

• QuickBooks experience, ideally QuickBooks Enterprise Desktop preferred

• Proficiency in Microsoft Office Suite

• Focus on quality of work and attention to detail

• Strong desire to learn and create new work processes