Bookkeeper II Payroll (Open Only To Full-Time Cpsb Employees)

Job Title: Bookkeeper - II

Job Code: 058

Grade: G

DOT Code: 210382014

Prepared By: Tasheka Morris-Ellison

Prepared Date: April 13, 2017

Approved By: Al Graham

Approved Date: April 25, 2017

SUMMARY

Keep records of financial transactions for established accounts by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs, and computer printouts.

• Verifies employee' time sheet to make sure they are accurate.

• Calculates employee wages from records or time cards and prepares system for payment of wages.

• Records changes to employee status, tax deductions and withholdings.

• Prepares payroll semi-monthly from data input through final posting with accuracy and attention to detail.

• Maintains records for auditing of all payrolls processed.

• Researches payroll records to identify and resolve problems, errors, or inadequacies.

• Will balance payrolls and prepare accurate summary reports of each period.

• Will generate reports using computer software, Sungard.

• Will verify the totals from computer generated reports against external sources for accuracy and reasonableness.

• Prepares withholding, Social Security and other tax reports.

• When an employee leaves/terminates/retires, will update payroll records accordingly and depending on the situation, may calculate a final check for the employee's last day of work.

• Completes various forms, types, and mails correspondences to employees.

• Ability to multi-task and stay on task and meet deadlines with numerous interruptions daily.

• Must be comfortable and confident in learning new software.

• Maintains filing system.

• Ability to maintain effective working relationships with others.

• Neat, well groomed, appropriately dressed appearance.

• Performs other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or GED with additional specialized or technical training; two to four years job-related experience; or equivalent combination of education and experience. Should be proficient using spreadsheet software such as Excel and comfortable, in general, with computers and automated systems.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of clients or employees.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel objects or controls. The employee is occasionally required to stand, walk, and talk or hear.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, and engagement in acts that are contrary to CPSB policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

CHAIN OF SUPERVISION

Non-Instructional Supervisor

Non-Instructional Director

TERMS OF EMPLOYMENT

260 days

Employee Name: _________________________________________ SSN: ____--

(Type or Print)

Employee Signature Date