Bookkeeper - 1306 Special Contracts

At the present time, a vacancy for a full-time Bookkeeper position exists within the Administrative Services division at the Chester County Intermediate Unit. This position is based at the Educational Services Center located at 455 Boot Road in Downingtown, PA.

SUMMARY OF POSITION

This position reports directly to the Assistant Director of Finance - Business Operations. This position is responsible for maintaining the FileMaker 1306 billing database to ensure the integrity of the student data for 400+ 1306 students located in 4 RTFs, 2 hospitals, and IU classrooms. This position is also responsible for processing all 1306 invoicing for tuition and related services representing $2,042,210 dollars billed monthly. This position is responsible for research and analysis of billing inquiries resulting from the issuance of the monthly billings. This position also provides accounts receivable support in the area of collections for all 1306 programs. Works closely with 1306 Service Coordinators and Special Education supervisors in order to keep the integrity of the 1306 database.

QUALIFICATIONS:

• High School Graduate or Equivalent with two years experience in database programs and child accounting procedures preferred, data entry with a strong computer background.

• Must be proficient in Excel and FileMaker Pro and Microsoft Word.

ESSENTIAL JOB RESPONSIBILITIES:

• Coordinate, process and distribute all invoices for 1306 programs and IU related services billed on a monthly basis. This includes uploading files via Filemaker, creating records needed for billing, importing necessary files into the billing system, verifying accuracy of billing against invoices from vendor, processing invoice requests and distribution of final invoices.

• Responsible for billing any additional services provided by Chester County Intermediate Unit to home districts of residentially placed students of contracted billing partners.

• Responsible for the processing of summer billings for the Extended School Year programs, 1306 Programs, CCDC, OPTIONS, CHAAMP, Career Academy, REACH, TEACH, CARE and CHAAMP.

• Responsible for the monthly collections for all 1306 programs. This includes follow up and research of any issues resulting from customer inquiries in order to get past due receivable resolved and paid.

• Responsible for maintaining the integrity of the FileMaker Pro 1306 billing database for 400+ students placed at Devereux, Children's Home of Reading, Mapleton Hospital (DCBHC), West Chester Group Homes and other 1306 students receiving IU Special Education marketplace services. This includes but is not limited to entering student demographics (via enrollment forms), PDE-4605s, and students who are WOS. Responsible for entering pricing, sending 4605s for student home district verification, WOS letters and any other information necessary to produce monthly billing records. This position is also responsible for ensuring that the records are kept up to date so that all member and non-member districts are charged accurately for educational and related services that have been provided to their 1306 students.

• Responsible for resolving any billing inquiries received from contracted billing partners as well as 12-member districts and any non-member districts. This included but is not limited to research and analysis of inquiries and making a decision as to what action should be taken to resolve the customer inquiry.

• Responsible for completing various special projects as requested from 1306 contracted billing partners, Director of Administrative Services or Director of Student Services

2023-2024 SALARY:

$43,540 to $54,425 annually

Support, Band 11, Non-exempt

JG

Equal Opportunity Employer

Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.