Booking Manager | BOK Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.

Overview

The Booking Manager reports to the Director of Booking and oversees all aspects of booking and scheduling ticketed and non-ticketed events at the BOK center. Responsible for delivering a superior level of content procurement, private and special events, customer service and effective relationships with clients, promoters, tenants, venue staff and guests.

This role will pay a salary of $55,000 to $65,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

job expires 9/30/2024

About the Venue

The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues.

The Cox Business Convention Center (CBCC) is located in the Arena District in downtown Tulsa, CBCC is a modern and award-winning venue providing over 275,000 SF of flexible event space.  Owned by the City of Tulsa for over 50 years, the CBCC has been host to every kind of event imaginable!

Responsibilities

• Develop and maintain relationships with reputable promoters, local market contacts, booking agents and talent managers to attract concerts, festivals, sporting events and special events.

• Responsible for researching, soliciting, negotiating, contracting, set up and managing from start to finish, ticketed, non-ticketed and special events.

• Develop new market specific events that will provide appropriate returns, including rental revenue, ancillaries, and co-promotional opportunities.

• Negotiate rental deals with promoters for ticketed events or with clients for private events.

• Identify low-usage periods and formulate strategies to increase facility usage and revenue production during these periods.

• Establish, maintain, and analyze event revenue projections and provide updates as necessary.

• Communicate with appropriate venue team members or associates through meetings, distribution of event information and calendars.

• Manage event-booking calendar, including adding, editing and/or removing events and event holds, and respond to building availability requests in a timely manner.

• Research and prepare marketing data that supports the booking efforts for specific artists, shows and events.

• Travel to industry conferences and individual meetings for the purpose of generating new business.

• Assist in the preparation and design of promoter guides, advertisements, and other promotional materials.

• Produce weekly booking report for executive team with updates on confirmed and event holds.

• Participate in the development and administration of the annual budget and event forecasting.

• Conduct facility tours for potential clients; answer questions and provide information regarding venue capabilities.

• Serve as Manager-on-Duty for events as assigned.

• Other duties as needed.

Qualifications

• Bachelor's degree or better from an accredited college or university in Business/Hospitality Management or related field.

• Minimum of five (5) years of progressive booking and special event sales experience in a theater and/or arena or other similar public assembly facility.

• Extensive understanding of event booking including event settlements, creation of event mix, event proformas, budget development, event license agreements, insurance, etc.

• Has a strong track record of building relationships and generating new business.

• Proven leadership skills.

• Demonstrated knowledge of event solicitation and presentation, public relations, advertising and media relations and event planning, facility operations, budget preparation and personnel management.

• Ability to apply conflict resolution and problem-solving skills in a team-oriented environment.

• Effectively work under pressure and meet tight deadlines in a fast-paced environment

• Ability to communicate with employees, co-workers, volunteers, management staff and guests in a clear, professional, and courteous manner which fosters a positive, enthusiastic and cooperative work environment.

• Ability to make sound business/operations decisions quickly and under pressure.

• Ability to speak, read, and write in English.  Ability to speak, read, and write in Spanish is a plus.

• Solid working knowledge of computer applications: MS office applications and Venue Ops software.

• Ability to work well in a team-oriented, fast-paced, event-driven environment.

• Ability to calculate basic and complex math functions (addition, subtraction, multiplication, division, percentages)

• Ability to consistently adhere to the highest standards of integrity, professionalism, ethics, and confidentiality.

• Ability to work independently.

• Willingness to work flexible hours, including evenings and weekends.

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.