Board Secretary

Job Opening: Board Secretary

Department: Board of Assessments

Posting Date: April 15, 2024

Salary: $40,000.00 Annually

Hours: 8:30 A.M. to 4:30 P.M. Monday through Friday, 35-hour week

Summary

The Administrative Assistant to the Board of Assessment is a liaison between the Assessment Department and the Board of Assessment. Communication between the Board, attorneys, and the general public is essential for smooth daily operations.

Essential Duties

Under general supervision of the Board of Assessment Manager:

Print all Appeal forms (Residential, Commercial, Exemption, Interim, Catastrophic loss, and 319) and distribute forms to residents/representatives.

Advertise the Notice of Appeal Period in the newspaper.

Collect and arrange appeal forms by type and date.

Create the schedule for appeal hearings and distribute it to Board members, townships, school districts, and residents who requested an appeal.

Collect and deposit (with Fiscal Assistant) the fees for filing an appeal.

Communicate between the Board, solicitor, and residents of their representative.

Set up the Board Room for hearings and straighten up the room after hearings.

Coordinate with the Board during hearings.

Mail assessment change notices, appeal forms, and hearing results to residents.

Update the assessment system with the results of the appeal hearing.

Create and update yearly assessment changes, tax rates, and tax collector spreadsheets and distribute them. Forward to the webmaster to post on the County website.

Create and mail reports to each township and school district. Load and maintain reports into BOX Software folders.

Maintain and manage Box software users and folders.

Open and distribute mail.

Answer phones and emails.

Collect tax collectors' bonds and distribute tax duplicates.

Send a copy of the tax duplicate to be bound for in-office use.

After the tax roll is set up, provide a copy for the County and mail a set to each township and school district.

Calculate, create, and mail bills for in Lieu of Taxes.

Receive and keep a record of I Lieu of Taxes payments; deposit with Fiscal Assistant.

Make reservations to seminars and travel accommodations for the assessor for continuing education credit; keep account of the assessor's continuing education.

Assist assessors.

Send and retrieve files from storage.

Order and distribute supplies.

Create purchase orders and check requests for services rendered assessor's mileage, trip reimbursement, and membership and license fees.

Performs other related duties.

Qualifications

High school graduate or equivalent.

Assessment or tax department experience.

Strong knowledge of Excel and Word.

Good communication skills.

Physical Requirements

Normal to good health.

Working Conditions

8:30 A.M. to 4:30 P.M. Monday through Friday, 35-hour week. Normal office environment.

Contact

To apply, please fill out our online application form.