Blank AST 3 (Faculty Support Assistant)

The UC Davis School of Law is consistently ranked among the premier law schools in the United States overall and in terms of faculty and student quality and diversity. The school has nearly 600 Juris Doctor (JD) students enrolled in the full-time 3-year program, as well as a LL.M Program, certificates in Public Service Law, Business Law, Criminal Law, Environmental Law, Immigration Law, Intellectual Property Law and Tax Law, and Joint Degree programs, including JD/MBA, and JD/MA.

The budget for the Law School exceeds $40 million including state funds, tuition and professional fee revenue, gifts and endowments. Current market value of endowments exceeds $12 million. School facilities include 60,000 square feet in 3 buildings. The School has 40 active faculty and more than 100 staff.

This position shares responsibility of providing faculty support with two other staff members that back each other up during absences and peak workload periods.

Job Summary

Under general supervision, provide high level of administrative, academic and technical support to professors, lecturers, emeriti faculty, Office of the Deans, and faculty recruitment Chair on matters that are sensitive or complex in nature.

Performs administrative support functions critical to the successful operation of academic curriculum activities, assist faculty in the areas of research, publications, coursework, exams, and the faculty academic personnel recruit program. Acts as primary contact responding to inquiries (managing phone, email, correspondence, etc.), assures follow-up to facilitate communications, as well as manage complex calendars, prepares itineraries, and materials for courses, meetings and presentations; coordinates travel arrangements and associated travel and entertainment reimbursements. Coordinate the departmental updates of New/Visiting Lecturers and Professor orientation materials and facilitate the orientation presentation. Provide technical support with class video editing, publishing and distribution. Apply problem-solving skills to resolve various matters; exercise judgment and discretion in handling sensitive, confidential issues.

Position Information

Apply by Date

05/30/2024

Salary Range

$27.34 - $39.18 /hour

Appointment Type

Career

Number of Positions

1

Percentage of Time

100%

Shift Hours

Manager will advise

Location

Davis, Ca

Union Representation

CX - Clerical & Allied Services

Benefits Eligible

Yes

PHYSICAL DEMANDS

• Occasionally lift items weighing up to 25 pounds, and various physical movement.

• Prolonged sitting and extensive keyboard use for extended periods of time.

WORK ENVIRONMENT

• This position may be eligible for flexible work arrangements including flex schedule and/or hybrid/remote.

• Restricted vacation during months of May and December due to final exams.

• Occasionally work varied lunch hours and overtime

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Administrative experience with academic personnel or instructional support processes in a higher education setting or in complex, high-level executive offices.

• Experience with planning and/or execution of recruitment or catered events, online scheduling of meetings and travel arrangements.

• Experience reading, interpreting and applying policies and procedures in a work environment. Ability to explain school policies and procedures to faculty and students.

Minimum Knowledge, Skills, and Abilities (KSA):

• Skills in writing, editing and proofreading complex articles/books/manuscripts, reports, and a variety of general correspondence.

• Computer skills and proficiency using database, spreadsheet, word processing, email, and other software such as Microsoft Word, Excel, PowerPoint, to create, format, and edit documents and spreadsheets containing data, calculated formulas, graphs and tables.

• Oral, written communication and interpersonal skills to communicate and interact professionally with administration, faculty, staff, students and the public, using tact diplomacy, and good judgment.

• Problem solving skills to develop creative solutions to general problems, initiative to attempt unfamiliar projects/assignments, and respond with flexibility to requests for assistance.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Organizational experience and skills to effectively manage multiple assignments and shifting priorities to meet deadlines and maintain a high level of productivity and efficiency.

• Experience with curriculum/instruction support of academic programs, campus and legal systems such as Smart Site, AggieTravel, Banner, Lexis-Nexis, Westlaw.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of University policies and procedures related to academic personnel. Knowledge School of Law instruction activities, policies and procedures.

• Problem solving skills to research and analyze complex and differing information to make recommendations for decision-making.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.