Blank Assistant 3 - Blank AST 3

This position provides administrative support for the Movement Disorder's leadership team and the faculty, staff and patients associated with it. This is a cross-departmental program within the Departments of Neurology and Neurological Surgery. The incumbent will serve as administrative contact for patients and the community in relation to support groups, educational sessions, and resources available at UCDH.

The incumbent will also provide complex administrative support for designated faculty. S/he will be responsible for managing academic calendars, triaging information, composing correspondence, communicating call schedule changes and time away, coordinating travel, updating CV's, and serving as a resource person for designated faculty.

This position requires the skills and ability to manage a level of responsibility and accountability necessary to perform tasks independently and with confidence. The Departments of Neurology and Neurological Surgery also place high importance on willingness and ability to operate in a team environment with the shared goal of providing excellent service and expert guidance.

Apply By Date

3/20/2024 at 11:59pm

Minimum Qualifications

• For full consideration applicants are encouraged to upload license and certification if required of the position.

• Experience planning, coordinating, and managing events.

• Experience creating simple graphics, flyers, invitations, and announcements.

• Organizational and analytical skills to assume general assignments and independently follow through to successful completion; to manage details of complex projects and events; to work on projects with competing deadlines and to establish goals and workload priorities; and competing demands with frequent interruptions.

• Receive complex instructions and analyze need, determine action, execute, and follow up with a high degree of independence.

• Possess a high level of organizational skills to maintain complex fi les in such a manner to ensure ready access of information.

• Ability to take initiative to analyze need, problem-solve, determine appropriate course of action, and implement follow up procedures in a competent manner, within scope of authority.

• Analyze individual assigned faculty members' activities in relationship to the overall goals.

• Communicate in a proactive, positive, effective, courteous, cooperative, and diplomatic manner, using excellent interpersonal skills, either verbally or in writing, to professional members of the department, academic, medical, or general communities.

• Skilled at working in a high-pressure environment with demanding personnel.

• Ability to work to effectively manage and meet multiple/conflicting deadlines.

• Must conduct them self as a professional and courteous team-player.

• Must be able to independently identify and appropriately utilize available resources within scope of authority to complete tasks and duties.

• Proofread and edit material for accuracy using excellent grammatical skills.

• Understand basic of medical terminology.

• Ability to use basic mathematics in accounting responsibilities.

• Exhibit a high degree of organization of workspace and electronic files.

• Working knowledge of Microsoft Excel (linking files, basic formulas, filtering, formatting), Word (formatting, template utilization) and PowerPoint (effective creation/communication, transition, template utilization).

• Exhibit a high degree of responsibility and work ethic with the skills to conduct assigned duties in a proactive, efficient, professional, and collaborative manner, with a large degree of independence.

Department Description

The Departments of Neurology and Neurological Surgery are clinical, research and academic departments within the UC Davis School of Medicine. This position is part of the central administrative team of both Departments.

Position Information

• Salary or Pay Range: $27.34 to $39.18

• Salary Frequency: Hourly

• Salary Grade: 108

• Payroll Title: BLANK AST 3

• Number of Positions: 1

• Appointment Type: Career

• Percentage of Time: 50%

• Shift Hours: 8 Hour

• Location: Ellison Ambulatory Care Center

• Union Representation: Yes, CX

• Benefits Eligible: Yes

• Hybrid/Remote/On-Site: Hybrid

• THIS IS NOT AN H1- B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs

• UC pays for Dental and Vision insurance premiums for you and your family

• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave

• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.

• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.

• Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.

• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.

• Access to free professional development courses and learning opportunities for personal and professional growth

• Wellness and on-site Employee Assistance Program including access to free mental health services

• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage

• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles

• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

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